BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 1 JULY 2019
IN THE METHODIST CHURCH HALL, BROADMAYNE

Present Cllrs S Diamond, C Griffith, P Lamb, C Lawley, P Marriott, R Macer-Wright, and S Toogood.

In attendance Dr J Davis (Clerk), Dorset Cllr Roland Tarr and one member of the public.

Apologies for absence
19/88 There were none.

Declarations of Interest
19/89 There were none.

Minutes of meeting held on 3 June 2019
19/90 The minutes of the meeting held on 3 June 2019 were approved and signed as a correct record.

Planning and Tree Matters
19/91 (a) Decisions and correspondence on previous applications The following decisions were noted:

(i) Briar Cottage, 9 Main Street: erect single storey rear extension; planning permission granted subject to three conditions.
(ii) Broadmayne County First School: erect cloakroom extension; planning permission granted subject to two conditions.

(b) Other planning matters

(i) Sutton Poyntz Neighbourhood Plan consultation: No matters requiring comment were identified.
(ii) Decisions on applications for works on trees subject to Tree Preservation Orders The following Dorset Council decisions were noted:

(i) 31 Old Brickfields: reduce crown of oak (to re-balance tree);
(ii) 1 Old Brickfields: reduce Leylandii hedge and fell oak (because of excessive shading);
(iii) 21 St. Martins Close: remove limb from horse chestnut, remove crossing branches and reduce crown (because of decay).

(iii) Land at Knighton Lane The Chairman reported that the existence of a well on the site, possibly of considerable antiquity, had been drawn to the attention of Local History Broadmayne. The land agent working on the site said permission to infill it with pea gravel and/or small, broken pieces of glass, had been given and that this in-fill material was on site, ready for use in the well. This information had been passed on to a senior archaeologist at Dorset Council. The archaeologist said that in respect of the present planning application (see minute 19/79 (b)) he had advised of a need for archaeological mitigation should consent be granted, the same advice that he had given in respect of the previous application for development of the site. In the light of the information about the well he had written again to the relevant planning officer to check if the infilling was covered by the extant planning application and to advise that the archaeological recording of the well would be appropriate.

Public participation session
19/92

(i) A member of the public reported footpath problems at three locations: Bridleway 14 (leading from Osmington Drove), Bridleway 10 (Osmington Drove) and Footpath 3 (leading from Knighton Lane). All involved either over-grown field-edge paths, or paths not cleared of growing crops. The Clerk would report these problems to Dorset Council, and try to ascertain the Council’s policy and likely actions for dealing with such problems.
(ii) A member of the public reported that he had almost been involved in a road traffic accident on Main Street when a vehicle had mounted the footway, the driver having been trying to get round stationary traffic waiting for a school bus to finish its pick-up. He reiterated his concerns about the speed of traffic travelling through the village, and general problems with traffic on Main Street. After discussion, it was agreed that the PCSO should be advised of the problems and a request made that she visit the village during the time of the school bus pick-up to assess the problem.
(iii) A member of the public asked about progress with the Broadmayne to Dorchester Cycle Track. The Clerk reported that plans for this were well advanced but that further action was awaited from Dorset Council. She would send Cllr Tarr details of the project to date and would enquire about progress.

Reports
19/93 Dorset Cllr Tarr reported that all of the new Dorset Councillors had undertaken a number of training sessions. Consolidation of the work of the previous authorities was still being carried out, with buildings being sold-off and some staff being made redundant. The combining of the accounts presented a particular challenge and until that work was complete there was still uncertainty about budgets. One of the first actions of the new council had been the passing of a resolution on climate change which read “That Council recognises that climate change is happening and agrees to declare a climate emergency.” Cllr Tarr also reported on the situation regarding the traveller encampment on the Ridgeway. He said that the Gypsy and Traveller Liaison Officer was working to find the travellers somewhere more suitable to live but, on questioning, he said that they had not been served with a formal eviction notice. Parish Councillors expressed concern about the handling of this matter because the site was entirely unsuitable for habitation, having no water supply or other facilities, and because it was situated so prominently within the AONB. Cllr Tarr was urged to facilitate the speedy resolution of the problem. Cllr Griffith reported that remnants of fires and other debris along the Ridgeway track had been photographed and brought to his attention (the photographs had been circulated to councilors).
Cllr Toogood reported that she and the Chairman had attended a meeting of the DAPTC Central Area Committee at which there had been a presentation about the work of the Dorset Waste Partnership. Many of the Parish and Town Councillors present had expressed disquiet with the functionality of the planning pages on the Dorset Council website.

Financial Matters
19/94 (a) The Clerk had prepared the July financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Griffith, and RESOLVED to approve the following payments:
Payments already made
DCA membership subscription £ 25.00
Payments to be made
Wessex Grounds Services (grounds maintenance: 1st quarter) £967.32
Broadmayne Village Hall (annual parish meeting) £ 18.00
Ace Office Environments (new minute book) £ 35.99
Spetisbury (VAT on retainer on village hall works) £912.84

New seats/works near D-Day memorial
19/95 A report from the Clerk was noted and she was instructed to investigate the possibility of obtaining section 106 money for the works, and then to proceed to order the three new seats, with the installation works to be carried out by the company supplying the seats.

Correspondence
19/96 The following correspondence was noted, and actions agreed where appropriate:
(i) Silverlake Conservation and Community Fund.
(ii) Local Plan and the Statement of Community Involvement. The Clerk was instructed to draft some comments on the Statement of Community involvement to cover the role of parish councils in planning process, as reflected in earlier protocols, and to express concern about the functioning of the planning pages of the website.

Matters of Report
19/97

(a) The Clerk reported on the following matters:

(i) Update on matters carried over from previous councils It was noted that, with the exception of the Broadmayne to Dorchester cycle route, updates had been received on all outstanding highway matters from officers of Dorset Council. These were the edge lining on the A352 at the eastern end of the village, the Traffic Regulation Order for limited parking outside the shop, drainage at Conway Drive/Bramble Drove, and planting in the verge at the junction of Chalky Road and Coombe Valley Road. The Clerk would continue to monitor progress on these matters.
(ii) Response to DAPTC on community works Cllrs agreed that the list of community services prepared by the Clerk should be forwarded to DAPTC with the addition of provision of the community website, and mention of support for the installation of the D-Day memorial.
(iii) D-Day memorial Stephen George of Broadmayne World War II Society had confirmed that he would not be seeking any grant funding for the memorial. Having been able to carry out the manual work himself he had covered the remaining costs in memory of the veterans, and as a gift to the community. He thanked the Parish Council for its support and positive input. The Clerk was asked to write and thank Mr George for all of his work on the project, and also Local History Broadmayne for their support and organisation of the dedication ceremony.

(b) The Chairman said that he had reported overhanging vegetation at the garage site following a complaint from a resident.

(c) Cllr Lawley reported that he had attended the DAPTC induction course for new Parish Councillors.

Date of next meeting
19/98 The date of the next meeting was confirmed as Monday 5 August 2019 at the Methodist Church Hall at 7.30 pm.