Minutes 4th September 2017

Minutes of the Parish Council Meeting Held On Monday 4 September 2017 in the Methodist Church Hall, Broadmayne

Present Cllrs D Eaglestone, C Griffith, P Lamb and S Toogood.

In attendance Dr J Davis (Clerk), District Cllr N Bundy (from minute 17/119) and four members of the public.

Apologies for absence
17/114 Apologies for absence had been received from Cllr Diamond, District Cllr Thacker and County Cllr Ireland. In the absence of Cllr Diamond, Cllr Toogood, the Vice-Chairman, took the chair.

Declarations of Interest
17/115 Cllr Eaglestone declared a non-pecuniary interest in respect of minute 17/117(b), being the Property Steward of Broadmayne Methodist Church which adjoins 21 Main Street.

Minutes of meeting held on 7 August 2017
17/116 Subject to the amendment of minute 17/104 to read “savings of £3.1m”, (not £1.3m) and the amendment of minute 17/108 to read “poor position”, (not poor condition), the minutes of the meeting held on 7 August 2017 were approved and signed as a correct record.

Planning and Tree Matters
17/117

(a) Decisions and correspondence on previous consultations 24 Old Brickfields: reduce one ash tree and fell one ash tree; application granted 22 August.
(b) Consultations 21 Main Street: replacement garage extension with new first floor over. The Parish Council considered this application and resolved not to object to the proposal, having been satisfied that adequate parking would be available on site to support the development.

Public participation session
17/118

(i) A member of the public expressed concerns about increases in traffic through Broadmayne as a result 2,000 new jobs being created at Wool which had been reported in the press. He asked if further efforts could be made to secure footways through the village. It was agreed that Cllr Eaglestone would try to obtain further details from DCC about plans for additional road markings.
(ii) A member of the public expressed concerns that as a result of complaints to DCC he was being asked to cut back the hedge alongside his property, although it did not appear to him that the hedge was interfering with use of the highway, and that further cutting of the hedge would damage it. It was agreed that the Parish Council would contact County Councillor Ireland and alert him to the situation.

Reports
17/119 District Cllr Bundy reported that there had been no government announcement regarding local government reorganisation in Dorset but that Dorset councils were continuing to develop joint committees to facilitate future collaborative working. He further reported that WDDC was giving new consideration to the future of Dorchester town centre, looking at issues beyond retail developments (the market, historical buildings, archeology, car parking, etc). Public engagement events to explain this would be held at South Walks House on 26 September at 5.30 pm and 7 pm.
Cllr Toogood reported that the Playing Fields Association (PFA) had engaged a tree surgeon to deal with the problem trees, following receipt of the letter from the Parish Council. This work to be undertaken as soon as arrangements can be made with the utility company to maintain safety with the power line in the vicinity. The PFA would be holding its AGM on 23 November.

Financial Matters
17/120 Financial Statement The Clerk presented the September financial statement, and drew the Council’s attention to the receipts and payments since the last meeting. It was proposed by Cllr Eaglestone, seconded by Cllr Griffith, and RESOLVED to approve payments as follows:
Payments already made
Spetisbury Construction Ltd. (6th payment on hall) £22,406.56
Payments to be made
C & D Hammett (clearance works at allotments) £60.00
J Davis (Clerk’s salary: July/Aug/Sep) £1,116.82
HMRC (tax on above) £279.20
Broadmayne Methodist Church (rent on hall for six months; April to Sep) £48.00

Parish Plan
17/121 Cllr Eaglestone reported that it was anticipated that DCC officers would make a site visit to review the siting of the pole for the SID at the eastern end of the village. He had advised the DCC officers that the Parish Council was willing to pay both for a SID and the poles from which they would be operated.

Parking issues
17/122 Cllr Toogood reported that she and the Chairman had met with the Police Community Support Officer to discuss parking issues around Chalky Road and Cowleaze Road. They had subsequently met with the manager of JDP. The manager explained that a number of measures had been introduced to minimise the problems caused by large delivery vehicles, these included limiting delivery times for articulated vehicles to between 9am and 2pm to avoid school traffic and prohibiting over-night parking. The PCSO said that she would monitor the parking in Cowleaze Road and speak to vehicle owners if any problems were observed. The Clerk reported that Dorset Waste Partnership was still investigating changing the size of vehicles servicing Bakers Paddock.

Village Hall project
17/123 Cllr Toogood reported on behalf of the Chairman that all building works at the hall had now been completed, including an initial snagging day, and that the final payment to the builders had been made. The Chairman would report on the final financial position at the next Parish Council meeting.

Parish Council meeting dates for 2018
17/124 These were noted.

Correspondence
17/125 The following items of correspondence were noted, and any necessary actions agreed:

(i) From DCC: Dorset Care Record.
(ii) From Dorset AONB Partnership: Grant funding for restoration of local heritage features. The Clerk had forwarded this to Local History Broadmayne.
(iii) From DCC: Local Access Forum recruitment 2017. The Clerk would display the poster.
(iv) From Dorset AONB Partnership: invitation to attend the Stepping into Nature conference on 26 September.

Matters of Report
17/126

(a) The Clerk reported as follows:

(i) Allotments The unworked plots had been cut back by a contractor, and one of the plots had subsequently been let, rent and deposit-free, for the remainder of the financial year. It was agreed that the Clerk should investigate purchasing weed suppressant matting to cover the other plot over the winter.
(ii) Rights of way problems Clearance work on parts of Osmington Drove and Bridleway 4, beyond the wash ponds, had been carried out but it was understood that this work had not been undertaken by the DCC rights of way team.
(iii) Signage for the playing field gate New customised signage was being produced.
(iv) Attendance at DCA Best Village Awards Event The shop’s proprietor had agreed to attend this event, the Clerk would accompany her.
(v) Village seats The contractor was now working on the refurbishment of the seats. (vi) Arrangements for Remembrance Sunday Following-on from DCC’s insistence that residents be consulted about the road closure, a letter drop was made to all houses between the cross-roads and Rectory Road, with a request that any comments should reach the Parish Council by Friday 8th September.

(b) Councillors

(i) Cllr Lamb reported that he had met with the Chairman and Vice Chairman to discuss next steps with the review of the village emergency plan and an action plan had been agreed.
(ii) Cllr Eaglestone reported that he had been approached by a local resident who was concerned about the safety of pedestrians using Cowleaze Road.
(iii) Cllr Griffith reported that the traveller caravans were still parked on the Ridgeway despite the assurances of the Gypsy and Traveller liaison officer that the matter would be addressed. The Clerk would contact her again and alert County Cllr Ireland to the situation.

Items for next agenda
17/127 (i) Arrangements for Remembrance Sunday. (ii) Review of the Parish Council’s Financial Regulations.

Date of next meeting
17/128 The date of the next meeting was confirmed as Monday 2 October 2017 at the Methodist Church Hall at 7.30 pm.