Parish Council Draft Minutes

BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN BROADMAYNE METHODIST CHURCH HALL ON 6 JUNE 2022

Present

Cllrs S Diamond, K Ellis, C Lawley, R Macer-Wright, S Toogood and P Whittaker.

In attendance

Dr J Davis (Clerk) and four members of the public.

Apologies for absence

22/65 An apology for absence had been received from Cllr Lamb.

Declarations of Interest and requests for dispensations

22/66 There were none.

Minutes of meeting held on 4 April 2022

22/67 The minutes of the meeting held on 9 May 2022 were approved and signed as a correct record.

Planning and Tree Matters

22/68
(a) Consultations P/HOU/2022/02657—19 Main Street: erect two-storey rear/side extension. The Parish Council considered this application and, having noted that no comments or objections had been received from residents, agreed not to object to, or comment on, the proposal.
(b) Dorset Council Planning Update for Town and Parish Councils The Clerk reported that she had attended this event on 27 May. It had been very well-attended. Points to note included the production of the new Local Plan being delayed, that the planning department was experiencing problems in recruiting planning officers and that the convergence of the separate district council planning websites had been completed. Many concerns had been expressed about the weight given to Parish Councils’ views in the determination of applications.

Public participation

22/69
(i) A member of the public reported that overgrowth from the woodland area adjacent to the allotments needed cutting back and that the ‘No Footway’ sign at that location had been turned and was, in any case, redundant a footway having been created on the opposite side of the road.
(ii) A member of the public reported other areas of overgrowth: within the allotments, on Chalky Road opposite the allotments, at the junction of Coombe Valley Road and Chalky Road, and outside JD Pipes on Chalky Road.
(iii) The Clerk read a report from a member of the public who mentioned the state of the street signs in the village, the condition of the benches and the hedge at JD Pipes. The Clerk would pursue these matters as appropriate and Cllr Ellis agreed to speak to JD Pipes about cutting back their hedge.
(iv) A member of the public thanked the Parish Council and the helpers for organising the Platinum Jubilee celebration, saying the event had been greatly appreciated by all who attended. The Chairman added his own thanks to everyone who had contributed to the success of the day which had been attended by around 300 people.

Reports

22/70
(i) Cllr Toogood reported that following receipt of the annual safety report, the Playing Fields Association had reviewed the matters which had been highlighted and considered that a number of actions were required. The benches in the children’s play area required either repair or replacement (these are the property of the Parish Council), the roundabout required repair or replacement and the rocking horse needed to be removed entirely. They were proposing to put forward a package of measures to address the problems with the equipment which would involve refurbishment of the roundabout and provision of new surfacing around it, removal of the rocking horse, moving the train and providing a new tower and slide for the use of smaller children. The Committee hoped that the Parish Council would be able to provide financial support for this work. The Parish Council agreed in principle to support the project. As regards the benches, the Clerk would undertake an audit of all the benches in the Parish with a view to replacing all those which required attention with benches made of recycled plastic which require no maintenance.
(ii) Cllr Toogood had attended a meeting of the Central Area Committee of DAPTC, amongst issues discussed were planning, training needs and the relationship between Dorset Council and Town and Parish Councils. A charter setting out how the relationship should operate had been proposed.
(iii) The Clerk read a report from the PCSO. There had only been one incident in the village in the last month, the small fire at the school at which police attendance was not required. She also welcomed the re-establishment of the Community Speed Watch team and urged anyone interested in joining the team to contact her.

Financial Matters

22/71
(a) The Clerk had prepared the June financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Whittaker, and RESOLVED to approve the following payments:
Payments to be made

Becky Wallace (refund of hall hire for CSW training) £ 12.00
DAPTC (annual subscription) £ 509.93
J.Davis (salary, including back-pay) £1,487.97
HMRC (PAYE income tax on above) £ 334.40

(b) 2021-2022 Annual Governance and Accountability Return (AGAR): Councillors considered the questions in Section 1 of the Return (Annual Governance Statement). The answers being agreed in the affirmative, the section was signed by the Chairman and Clerk.
(c) 2021-2022 Accounts and Report of Clerk and Responsible Financial Officer, and of the internal auditor The Council received the report of the Clerk and Responsible Financial Officer in support of the 2021-2022 accounts, alongside the report of the internal auditor. It was agreed to accept and approve the accounts which were signed by the Chairman.
(d) 2020-2021 AGAR: Accounting Statement With reference to the 2021-2022 accounts, Councillors noted the figures in Section 2 of the return for the External Auditors. It was agreed to accept and approve the AGAR accounting statement which was signed by the Chairman and Clerk.
(e) It was proposed by Cllr Toogood, seconded by Cllr Lawley, and RESOLVED to pay the internal auditor an honorarium of £175.

Request for additional bus stop

22/72 The Chairman reported that he had received a request from Littlemayne residents that the Parish Council support the provision of a new bus stop on the A352 somewhere between the 30 mph sign and Littlemayne Lodge. West Knighton Parish Meeting had discussed the matter and indicated its support. Dorset Council requires that any request to provide a new bus stop or move an existing stop has the support of the relevant Parish Council. The Parish Council discussed this matter and had no objection to Knightsford Parish Council putting the request to Dorset Council for assessment.

Possible new litter bin

22/73 The Clerk had investigated the possible provision of a new litter bin located near the seat on the verge near the junction of Chalky Road and Martel Close. The cost of the recommended bin would be £254 (plus VAT), and a £50 installation charge. Emptying of the bin would cost £5.44 per bin per collection which could be made weekly, two-weekly or four-weekly. After discussion it was agreed that since there did not appear to be overwhelming demand for a bin at that location, the idea would not be pursued at present but kept under review.

Other matters of report

22/74
(a) The Clerk reported on the following matters:

(i) Follow-up to Annual Parish Meeting The broken street sign for St. Martin’s Close on Main Street had been reported to Dorset Council and had been repaired. The potholes in Bakers Paddock had been reported and she had been advised that Bakers Paddock was in the forward programme for resurfacing during this financial year.
(ii) Defibrillator Phil Marriot had advised that his contact at South West Ambulances was retiring and there was no news of the next training session.
(iii) Update on 20 mph speed limit through village The Dorset Council officer had advised that the new guidance on applying for reduced speed limits went to Committee in April but that a decision had been made to set up a task and finish group to review it and to propose new policy wording. This meant a delay of a number of months. Interested Parish Councils would be contacted once the new procedure and policy has been agreed. (iv) Shared-use route. There had been a delay in finalising the highways department study of the crossing of the West Stafford bypass for this route; the highways team has apologised for this. The rights of way team would organise a meeting to discuss its findings once it was available. Cllr Macer-Wright said that further development at Silverlake would impact on this.

(b) The Chairman reported

(i) that he had been approached about problems with vans parking in Bakers Paddock, causing congestion and damage to footways. He said that any vehicles causing obstructions should be reported to the police.
(ii) He also reported that a resident had suggested that the Parish Council purchase 30 mph stickers for residents to use on fences and walls as a reminder of the speed limit. Since traffic signs require authorisation from Dorset Council this was not considered to be a workable option.

(c) Councillors

(i) Further to the issue of trying to reduce speeds through the village, Cllr Toogood suggested that the proposal to paint the entrance ‘gates’ to the village on the A352 be revisited. The Clerk was asked to investigate this and obtain quotes. In further discussion of speed reduction measures, the possibility of a second SID for use on Chalky Road was considered, along with the idea of ‘rumble strips’. These would also be investigated.
(ii) Cllr Whittaker reported that Open Reach work on the installation of FTTP broadband appeared to be progressing.

Matter received after the publication of the agenda

22/75 The Clerk had received a request from Broadmayne First School that the Parish Council provide support towards the cost of hiring the village hall to allow for an extra performance of their production of Peter Pan. It was agreed in principle that such support should be provided.

Date of next meeting

22/76 The next meeting would take place on Monday 4 July 2022 in the Methodist Church Hall, unless otherwise advised.