Parish Council Draft Minutes

BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 3 FEBRUARY 2020
IN THE METHODIST CHURCH HALL, BROADMAYNE

Present

Cllrs S Diamond, P Lamb, C Lawley, R Macer-Wright, P Marriott, and S Toogood.

In attendance

Dr J Davis (Clerk), Dorset Cllr Tarr, and five members of the public.

Apologies for absence

20/15 An apology for absence had been received from Cllr Grifffith.

Declarations of Interest

20/16 There were none.

Minutes of meeting held on 6 January 2020

20/17 The minutes of the meeting held on 6 January 2020 were approved and signed as a correct record.

Planning and Tree Matters

20/18 The following matters were noted:
(a) Decisions and correspondence on previous applications

(i) 7 High Trees—Erection of single storey rear extension (demolish front porch); planning permission granted subject to two conditions.
(ii) 12A Knighton Lane—Demolition of existing conservatory and erection of side extension; planning permission granted subject to two conditions.
(iii) 47 Chalky Road—demolition of the existing house & erection of replacement dwelling, along with new external finishes to the existing garage and driveway; planning permission granted subject to four conditions. The Chairman reported that this planning permission had been granted shortly after the deposit of a revised set of plans but that the decision letter only referred to the original plans. The Clerk had raised a query about the status of the revised plans with the planning officer.
(iv) 28 Watergates Lane—erection of replacement conservatory; planning permission granted subject to two conditions.

(b) Other planning matters

(i) The Sutton Poyntz Neighbourhood Plan will be the subject of a local referendum on 13 February.
(ii) The Bournemouth, Christchurch, Poole and Dorset Mineral Sites Plan 2019 and Waste Plan 2019 were formally adopted by the two councils on 31 December 2019 and are available to view on-line.

Public participation session

20/19 Members of the public raised the following issues:

(i) The drive at 47 Chalky Road (see above) had been altered; this had impacted adversely on the verge and on drainage in the locality.
(ii) Vehicles associated with the building works at 6 Chalky Road were being parked on the road near the allotment entrance and were causing problems for drivers.
(iii) There were two broken rights of way fingerposts in the vicinity of the sewage works.
(iv) The development site on Knighton Lane was looking unsightly and the verge in front of it had been damaged.
(v) The hedge on Knighton Lane was starting to grow over the road causing drivers to move to the middle of the road.
(vi) The footpath between Knighton Lane and the church needed cutting back.
(vii) The dangerous stile leading onto the A352 beyond Littlemayne still had not been replaced despite numerous reports.
(viii) Further concerns were expressed about the retaining wall in Knighton Lane.

The Chairman said that these matters would be pursued as appropriate.

Reports

20/20 Dorset Cllr Tarr reported that the limited waiting traffic regulation order for the road outside the shop was in the 2020/21 schedule. He was hopeful that Dorset Council would be re-introducing a regular grip (drain) clearing programme. He had carried out some investigations into provision for travellers and reported that the rent from the official traveller sites funded the Dorset Gypsy and Traveller Liaison Officer. The main problem was that there were insufficient sites. In this context, he offered some comments on the Home Office consultation on strengthening police powers to tackle unauthorised encampments (see 20/24 below). He also said that consideration was being given as to how access to the ridgeway track might be limited in the future. (A member of the public suggested that a width or weight restriction might be preferable to complete closure to vehicles).
Cllr Lamb reported that the Village Hall Management Committee had met. The bookings secretary was due to retire shortly so a replacement was being recruited, and consideration was being given to purchasing a new gas heater.
Cllr Marriott reported that the West Knighton Village Green Committee was looking for new committee members, and that it was also looking to purchase some new play equipment.
Cllr Lamb reported that he had attended a Dorset Council event for Parish Council on the preparation of the new Local Plan. This had concentrated on housing provision.
The Chairman had attended a peer review meeting of Dorset Council’s planning function.

Financial Matters

20/21 (a)The Clerk had prepared the February financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Lamb, and RESOLVED to approve the following payments:
Payments already made
Eyelid Productions Ltd. (annual website support, etc) £ 150.00
RJS Cleaning Management Ltd. (bus shelter cleaning) £ 158.40
Morelock Signs Ltd. (SID replacement) £2,814.00
Payments to be made
Wessex Grounds Services (landscaping around D-Day memorial) £ 420.00
Joanathan Punchard (refurbishment main notice board) £ 160.00
Broadmayne Village Hall (hire for defibrillator training) £ 12.00
(b) It was agreed that Cllr Macer-Wright would undertake the annual review of financial procedures with the Clerk.
(c) Second internal audit 2019/20 The Clerk reported that the second internal audit of the year had been completed and that the auditor had found no issues which he wished to bring to the Council’s attention.

Damage to the SID and its replacement

20/22 The Clerk reported that the insurers had paid the sum of £2095 to the Parish Council (the cost of the replacement machine less the excess of £250 and the relevant VAT. The new machine had been delivered to David Eaglestone and it was due to be installed, under the guidance of a Dorset Council officer, on 4 February.

Flooding issues and the provision of sandbags in Broadmayne

20/23 The Chairman thanked Mr Barry Eason for agreeing to be the Deputy Flood Warden.
Cllr Macer-Wright, Flood Warden, reported that he and Mr Eason attended the Dorset Flood Resilience day on 14 January. This event had been organised by Dorset Council and the Environment Agency. Other than pollution incidents, all flooding issues in Broadmayne fall to be dealt with by Dorset Council. The presentations from the event were being circulated to all Councillors. All of the recent flooding incidents remaining unresolved had been reported to Dorset Council and Cllr Macer-Wright was due to meet an officer from the council shortly. Wessex Water officials were due to make a site visit on 4 February to look at the sewage discharge problem.
The Chairman reported that the old salt bin had been moved from the Black Dog car park to the village hall car park where it had been replenished with a new supply of sandbags. The old sandbags were rotting and unusable and members of the public would be invited to take them away to make use of the sand.

NALC’s consultation in respect of the Home Office consultation on strengthening police powers to tackle unauthorised encampments

20/24 The Clerk had prepared a draft response to this consultation document and, subject to minor amendment, it was agreed that it should be sent to NALC.

Correspondence

20/25 From Dorset Council: consultation on a dog related Public Space Protection Order. It was agreed that the Clerk should draft a response for consideration at the March meeting.

Matters of Report

20/26 (a) The Clerk reported on the following matters:

(i) The poor condition of the double yellow lines on Osmington Drove, at its junction with Main Street, Broadmayne (A352) had been reported to Dorset Council; they had been inspected by highways officers but the lines were reported to be “enforceable” so no action would be taken.
(ii) A Dorset Council officer had advised that the planting on the verges at the junction of Chalky Road/Coombe Valley Road had been the subject of discussion with the tenant farmer. He had agreed to remove planting from within the highway verge once a meeting has been held to identify what needed to be moved.
(iii) The roof of the old bus shelter was leaking and rain was now running down the notice board. The Clerk was asked to obtain estimates for its repair or replacement. It was suggested that, at the same time, consideration should be given to installing a seat in that shelter.

(b) The Chairman said that he had been approached by Stephen George, organiser of the Armour & Embarkation 2020 event, due to take place 19–21 June. A camp and vehicle park would be created on the field off Chalky Road opposite the entrance to Martel Close and daily convoys would be departing to take part in events at the D-Day Centre, the Tank Museum, and Weymouth Veterans Parade. Mr George had suggested that the communities of Broadmayne and West Knighton might like to be involved in these proceedings, for example by holding a fete or scarecrow competition, and decorating the villages. There would be a Big Band dance evening in Broadmayne village hall on Saturday 20 June. The Parish Council agreed this would be a good idea but a volunteer would be needed to coordinate the event. The Chairman would appeal for help on the website and in Compass.

(c) Cllr Marriott reported that there had been a successful defibrillator training event on 16 January and that he was now investigating a Volunteer Emergency Telephone (VET) system, organised by the Community Heartbeat Trust, under which local volunteers were alerted to attend an incident when an ambulance was called.
Cllr Lawley reported that the rubbish reported previously had not been removed from Bramble Drove.

Date of next meeting

20/27 The date of the next meeting was confirmed as Monday 2 March 2020 at the Methodist Church Hall at 7.30 pm