Draft Minutes

BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 5 NOVEMBER 2018
IN THE METHODIST CHURCH HALL, BROADMAYNE

Present Cllrs S Diamond, D Eaglestone, Cllr Griffith, P Lamb, R Macer-Wright, P Marriott and S Toogood.

In attendance Dr J Davis (Clerk), District Cllr N Bundy (from minute 18/145) and seven members of the public.

Apologies for absence
18/141 Apologies for absence had been received from County Cllr Ireland and District Cllr Thacker.

Declarations of Interest
18/142 Cllrs Macer-Wright and Marriott, having disclosable pecuniary interests, namely owning property within the parish, had made a written application to the Clerk, seeking dispensation, under section 31(4) of the Localism Act 2011, to allow them to speak and vote in respect of the setting of the Council’s budget and precept (minute 18/147(c)). The Council resolved to grant this dispensation. (See minutes 16/144 and 16/161 for dispensations relating to other Councillors.)

Minutes of meeting held on 1 October 2018
18/143 The minutes of the meeting held on 1 October 2018 were approved as a correct record and signed.

Planning and Tree Matters
18/144 (a) Decisions and correspondence on previous applications The following matters were noted

(i) 9 High Trees—erection of single storey front extension; planning permission granted subject to two conditions.
(ii) 1 South Drove—erection of single storey bedroom extension with wet room (shower) facility; planning permission granted subject to three conditions.

(b) Consultations
(i) Whitcombe Barn Farm, Whitcombe—construction of slurry lagoon; following e-mail exchanges the parish council had made a comment on this application, expressing concern about the implications for local traffic.
(ii) 5 South Drove—erection of annex/outbuilding (amended plans); following e-mail exchanges, the parish council had made a comment indicating that the amended plans had not changed the Parish Council’s original decision to object to this application.
(iii) 22 Chalky Road—erection of dwelling; the Parish Council considered this application and following discussion RESOLVED to object to the application on the grounds of over-development of the site, lack of amenity space for the proposed new dwelling, and the existence of an extant planning permission for another dwelling within the same land-holding. A query was also raised about the CIL form submitted by the applicant.

(c) Other planning matters The Parish Council noted a report from the Clerk which explained that WDDC would be determining non-contentious tree works applications as soon as possible and would not be providing a consultation period (there is no statutory requirement to consult on such applications). The Clerk was asked to write to WDDC to express concern at this change of policy. This change would necessitate amendment of the Parish Council’s Tree Preservation Order protocol. The Clerk would prepare an amended protocol for consideration at a future meeting. The Parish Council noted that pollarding works on a Field Maple at 5 Old Brickfields had recently been authorised.

Public participation session
18/145 A member of the public expressed concern about proposals to control the parking on Main Street in the vicinity of the entrance to Chapel Close (see minutes 18/108, 18/126 and 18/138). She explained that this stretch of road was the only parking space available for the residents of properties adjoining that part of Main Street and any loss would cause difficulties because there was nowhere else to park. Cllr Eaglestone explained that DCC officers had, during a site visit, concluded that there was a safety risk in the present situation, they were not proposing the use of double-yellow lines which would require a traffic regulation order but, instead, painting white “H-bars” across the entrance to Chapel Close and Barton Cottage, extending for a short distance towards Dorchester. Members of the public expressed the view that the parked vehicles had the effect of slowing traffic and that it was no more difficult to exit Chapel Close than Knighton Lane.

Reports
18/146 A note from County Cllr Ireland setting out recent progress in the setting up of the unitary authority would be circulated. District Cllr Bundy said the District Council was similarly concentrating its efforts on the transition to the new Dorset Council. Cllr Toogood said that Broadmayne Playing Fields Association would be holding its AGM on 29 November. All were welcome to attend.

Financial Matters
18/147 (a) The Clerk presented the November financial statement, and drew the Council’s attention to the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Griffith, and RESOLVED to approve the following payments:
Payments already made
WGS (top soil around hall extension) £420.00
WGS (biodiversity planting at playing field) £261.00
Payments to be made
Broadmayne Methodist Church (6 months hall rent for PC meetings) £48.00
Ricoh (photocopier click charge (July to September)) £6.89
DAPTC (fee for Clerks’ Seminar: September) £70.00
(b) Grant application from Broadmayne Playing Fields Association The Parish Council considered a request for grant support from Broadmayne Playing Fields Association to cover its revised plans for the replacement of the play train with a play boat and a smaller train and additional safety surface installation and landscaping works. They requested £762.82. It was RESOLVED to make a grant to cover this request using the CIL funding received by the Parish Council in July 2018.
(c) To consider the first draft of the budget for 2019–20 The draft budget was considered. After discussion, it was RESOLVED to adopt the draft budget, with the precept set at £26,500.

Emergency Plan
18/148 Cllr Lamb reported that the text was being finalised and that printing costs were being investigated. It was agreed that a colour booklet, a mock-up of which was provided, was preferable to a ring-binder.

Arrangements for Remembrance Sunday
18/149 The Clerk confirmed that all arrangements were in place for the day: DCC had made an order for the closure of the A352 between the cross roads and the junction with Rectory Road from 10.50am until 11.10am on 11 November, and the advance warning signs were in place. Cllr Eaglestone had arranged for a team of volunteers to act as marshals on the day and two reserves were indentified. Keith Blandamer would be reading the names at the war memorial ceremony. The Chairman reported that he had obtained four large poppies and erected them on lampposts near the war memorial.

Allotments
18/150 The Parish Council noted that a meeting with tenants had been arranged at 2pm on 10 November in the Methodist Church Hall. It was agreed that the Chairman, the Vice Chairman and the Clerk would attend.

DAPTC AGM
18/151 The Chairman would attend this event on 10 November and the motions to be debated were considered and recommendations made on how he should vote on them.

Dates of Parish Council meetings 2019
18/152 The Clerk presented a calendar of Parish Council meeting dates for 2019. These were noted and approved. It was agreed that the Clerk should try to ascertain the meeting dates of the other parishes in the new Dorset Council ward of Winterbourne and Broadmayne.

Correspondence
18/153 The following items of correspondence were noted:

(i) A communication from the Local Government Boundary Commission setting out its final recommendations for ward boundaries within the new Dorset Council. The proposed changes required implementation by way of an order which would be subject to Parliamentary scrutiny.
(ii) Notice of a Dorset Community Action meeting on 7 December about Dorset communities after local government reorganisation.
(iii) Invitation to the AGM of Dorset CPRE on 17 November.

Matters of Report
18/154

(i) The Chairman said that the Friends of Broadmayne School (FABS) were fundraising for refurbishment of the school swimming pool. The project had been shortlisted for a grant of £25,000 from the Aviva Community Fund and he urged everyone to vote for the project via a link on the village website.
(ii) Cllr Toogood asked if there had been any progress with the adoption and signposting of the footpath which runs through the woodland band parallel to Chalky Road. The Clerk would pursue this.
(iii) Cllr Griffith observed that there appeared to be an increase in fly-tipping.
(iv) Cllr Eaglestone had circulated a list of possible sites for further benches. The Clerk would investigate costs. He also reported that the virtual pavement markings near the church were still planned by DCC but was in the hands of a third-party contractor. He was also continuing to pursue with county council officers the matter of the improvement to the drainage at the junction of Conway Drive and Bramble Drove.

Date of next meeting
18/155 The date of the next meeting was confirmed as Monday 3 December 2018 at the Methodist Church Hall at 7.30 pm