Draft Minutes

BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON
MONDAY 7 OCTOBER 2019
IN THE METHODIST CHURCH HALL, BROADMAYNE

Present Cllrs C Griffith, P Lamb, C Lawley, R Macer-Wright, P Marriott, and S Toogood.

In attendance Dr J Davis (Clerk), and 18 members of the public.

Apologies for absence
19/123 Apologies for absence had been received from the Chairman, Cllr Diamond, and from Dorset Cllr Tarr. In the absence of the Chairman, the Vice-Chairman, Cllr Toogood, took the chair.

Declarations of Interest
19/124 Three Councillors declared interests in respect of the proximity of their homes to proposed developments: Cllr Lamb (19/126(b)(i)); Cllr Macer-Wright (19/126(b)(vi)) and Cllr Marriott (19/126(b)(ii) & (iii)).

Minutes of meeting held on 2 September 2019
19/125 The minutes of the meeting held on 2 September 2019 were approved and signed as a correct record.

Planning and Tree Matters
19/126

(a) Decisions and correspondence on previous applications

Land south of Warmwell Road, Crossways: extraction of up to 131,000 tonnes of sand and gravel and new vehicular access onto B3390. This was an invitation to make additional comments on this application. The Parish Council had no additional comments.

(b) Consultations

(i) 6 Chalky Road: to vary condition 1 of existing planning permission to demolish the existing dwelling and erect six new dwellings with parking. The variation concerned changes to parking arrangements. The Parish Council considered this application but had no objections or observations.
(ii) 10 Knighton Lane: erection of a detached bungalow. The Parish Council considered this application, and the views of local residents, and after discussion resolved to object on the grounds of over-development of the site, proximity to the neighbouring property, and concerns about access on to Knighton Lane. Concern was expressed that Dorset Council highways department was not listed as a consultee.
(iii) 10 Knighton Lane: alterations and extensions to bungalow. The Parish Council considered this application, and the views of local residents, and after discussion resolved to object to the proposal on the grounds that the extension would dominate neighbouring properties, and concerns about parking and access on to Knighton Lane.
(iv) 22 Chalky Road: erect garage with annexe. The Parish Council considered this application and, after discussion, resolved to object to the proposal on the grounds that the facilities provided in this annexe amounted to a new residential property. The Parish Council’s previous objection to a house on the same site therefore applied: it was over-development of the site given the existence of an extant planning permission for another dwelling within the same land-holding. A request would also be made that if planning permission was granted for the development that it should be conditional on the building remaining ancillary to the main house and not used as a separate residence
(v) 4 Broadmead: erect a flat roof rear extension, construct a flat roof “blind” side dormer and external alterations. The Parish Council considered this application and, after discussion, resolved not to object.
(vi) 35 Main Street: use of land to site a shepherd’s hut. The Parish Council considered this application and, after discussion, resolved not to object.
(vii) Notification of intention to remove 68 public payphones across West Dorset, including the box in Chalky Road. The Parish Council considered this application, and the views of local residents, and after discussion resolved not to object, whilst noting that the BT consultation period lasted until 23 December 2019.

Public participation session
19/127 The proprietor of Corner House Stores gave an update on the shop and post office refurbishment. The post office would be closed from Wednesday 6 November until Tuesday 18 November, and the shop would be closed from 11 November until 18 November. These closures would be widely publicised via posters and leaflets as well as in “Compass” magazine, on the community website and social media. A pop-up shop selling newspapers, milk and bread would operate, mornings only, from the alleyway beside the shop. Cllr Toogood thanked her for this information and for her efforts to maintain a service during the works.

Reports
19/128 Cllr Toogood reported that the Broadmayne Playing Fields Association would be holding its AGM on 25 November. All were welcome to attend.
She also read a report from the Chairman on the most recent meeting of the DAPTC Central Area Committee. Confirmation was given of workshops to be hosted by Dorset Council with DAPTC for Parish and Town Councils to develop working relationships with Dorset Council. A presentation was received on Dorset Council planning matters, covering the on-going problems with the IT system and loss of experienced senior staff. A full Service Review is to be undertaken in the autumn. Reviews from the existing Local Plans will be incorporated into the process for a new Dorset Council Plan for 2023.

Financial Matters
19/129 (a) The Clerk had prepared the October financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Marriott, seconded by Cllr Macer-Wright, and RESOLVED to approve the following payments:
Payments to be made
Wessex Grounds Services (2nd quarter grounds maintenance) £967.32
Water2Business (allotment water bill) £271.61
PKF Littlejohn LLP (external audit fee) £360.00
Green Scheme Solutions Ltd. (three new seats) £2,734.80
Broadmayne Methodist Church (room hire April to Sept. 2019) £48.00
(b) To receive and accept the audited annual return for 2018–19
The Clerk reported that the external auditors, PKF Littlejohn LLP, had completed the audit for the financial year ended 31 March 2019, and had identified no matters requiring attention. Councillors noted the Annual Return. It was proposed by Cllr Toogood, seconded by Cllr Lamb and RESOLVED to approve and accept the Annual Return. The Clerk was thanked for her work preparing the paperwork for the audit.

Defibrillator
19/130 Cllr Marriott reminded the Council that the defibrillator training would take place in the village hall on 26 October from 10 am to 12 noon. He also reported that Broadmayne First School’s defibrillator arrangements appeared to be well in hand. He had noted that it was possible to obtain lottery funding to support defibrillators and it was agreed that he should investigate this further.

Travellers on the Ridgeway
19/131 The Parish Council noted that although a notice to quit the site had been served on the travellers on 4 September, requiring them to leave by 11 September, some of the group had remained on site. The Clerk reported that the Gypsy and Traveller Liaison Officer had referred the matter back to Dorset Council’s legal team seeking a court date for enforcement of the notice. Councillors expressed their deep concern that this matter was still unresolved after five months, and that no reply had been received to the letter sent to the Leader of Dorset Council and the CEO. The Clerk was instructed to pursue these matters vigorously, including the Dorset Council Corporate Director in the correspondence, and drawing the attention of Dorset Council officers to the rigorous procedures adopted by other councils.

Seats
19/132 The Clerk reported that the three new seats had been installed on 6 September and that she had obtained a quotation for the replacement of the wooden slats with recycled plastic slats on four of the old seats. The Parish Council noted that there was little difference in the cost of replacing slats compared to buying new seats, and agreed to consider buying replacement seats in due course.

Dates of Parish Council meetings 2020
19/133 The Clerk presented a calendar of Parish Council meeting dates for 2020. These were agreed.

Correspondence
19/134 The following communications were noted, and actions agreed where appropriate.

(i) Invitation to attend an AONB forum.
(ii) Message from Dorset Cllr Ray Bryan, Cabinet Member for Highways, Travel & Environment about the climate change emergency. This sought information on which Parish Councils had joined Dorset Council in declaring a climate change emergency. Cllr Lamb volunteered to investigate what Broadmayne Parish Council might do if it did make such a declaration.
(iii) Letter from DAPTC to Dorset Council about Council Tax base setting.

Matters of Report
19/135 (a) The Clerk reported on the following matters:

(i) Rights of way Together with a local resident she had met with a senior warden from Dorset Council to look at Bridleway 4 in the vicinity of the wash-ponds. They had been pleased to note that much clearance work had been done on the path beyond the wash-ponds; funding permitting, the warden hoped that further improvement works could be undertaken.
(ii) Remembrance Sunday arrangements The application for the temporary traffic regulation order to close the A352 for the duration of the ceremony had been granted. David Eaglestone had agreed to organise traffic marshals on the day but had said that he might need to call on Parish Councillors to assist. She had contacted the churches regarding other arrangements. Keith Blandamer volunteered to read the exhortation.

Date of next meeting
19/136 The date of the next meeting was confirmed as Monday 4 November 2019 at the Methodist Church Hall at 7.30 pm.