Present Cllrs S Diamond, D Eaglestone, C Griffith, P Lamb, and S Toogood.

In attendance Dr J Davis (Clerk), District Cllrs N Bundy and A Thacker, and three members of the public.

Apologies for absence
18/91 Apologies for absence had been received from Cllrs Marriott and Macer-Wright, and County Cllr Ireland.

Declarations of Interest
18/92 There were none.

Minutes of meeting held on 14 May 2018
18/93 The minutes of the meeting held on 4 June 2018 were approved as a correct record and signed.

Planning and Tree Matters
18/94 There were none.

Public participation session
18/95 The following matters were raised by members of the public:

(i) The untidy appearance of the Olds Garage site.
(ii) Vegetation overhanging the highway at several points in Knighton Lane and at the northern end of Chalky Road. These issues would be pursued by the Chairman and the Clerk.
(iii) Problems caused by inconsiderate parking when children were being dropped off and collected from the school. This would be raised by District Cllr Thacker at the next Governors’ meeting. It was also reported by a member of the public that Osmington Drove had been strimmed.

18/96 District Cllr Bundy reported that a shadow executive committee for the new Dorset Council had been formed. Any decisions made by the existing councils which would have an impact beyond the end of March 2019 would have to be considered by the shadow executive committee. The present councils employed 12,000 people and each person would have to be transferred to the new authority, an enormous task which had to be delivered alongside normal council business. Christchurch District Council’s judicial review of the Secretary of State’s decision to proceed with the re-organisation was still on-going. The hearing was due before the end of July. Cllr Bundy further reported that the consultation on ward boundary changes was due to begin on 3 July and would remain open until the end of August.
District Cllr Thacker reported that the Community Safety Partnership had been expressing concerns about the police presence on the streets in the face of the possible amalgamation of the Dorset force with that of Devon and Cornwall. The Partnership was also concerned about its elected member representation after local government re-organisation.

Financial Matters

(a) The Clerk presented the July financial statement, and drew the Council’s attention to the receipts and payments since the last meeting. It was proposed by Cllr Griffith, seconded by Cllr Eaglestone, and RESOLVED to approve the following payments:
Payments already made
Broadmayne Village Hall (annual parish meeting room hire) £17.10
Payments to be made
DAPTC (+ LCR) subscription £429.06
Wessex Grounds Services (quarterly fee) £876.20
Jim Dickson (honorary auditor honorarium) £160.00
(b) Community Infrastructure Levy (CIL) Councillors noted that the Parish Council was due to receive a payment of £2,541 from WDDC, this being 15% of the CIL money collected by WDDC from the developer in respect of the development on land west of 4 South View. This money must be used within five years for the provision, improvement, replacement, operation or maintenance of infrastructure or anything else that is concerned with addressing the demands that development places on an area. The Chairman suggested that one possible use for the money would be to contribute to extending the village hall car park.

Emergency Plan
18/98 Cllr Lamb reported that he and Alyson Carroll had met again with the Civil Contingencies Office at DCC and had received useful feedback on the draft plan. It was anticipated that the final document would be produced over the course of the summer.

General Data Protection Regulation (GDPR)
18/99 The Clerk reported that she had circulated a draft policy document for comment. Councillors had been invited to comment on it with a view to adopting a finalised policy at the August Parish Council meeting.

18/100 The Clerk reported that the tree works had been carried out. Following requests from several tenants that the strip alongside the road-side hedge be strimmed, discussions were planned with Wessex Grounds Services with a view to amending their contract so that this would be done.

18/101 A letter from WDDC about the forthcoming review of the West Dorset, Weymouth and Portland Local Plan Review was noted.

Matters of Report

(a) The Clerk reported as follows:
(i) Parking problems These had been reported to the PCSO. The PCSO was of the view that that the vehicle in Cowleaze Road was not causing an obstruction and was parked legally, being more than 10 metres from a junction, and that the delivery lorry was the vehicle causing the obstruction as the van was there first. The only issue with the parked vehicle was the direction in which it was facing. In respect of the parking in Knighton Lane, she said that if vehicle registrations could be obtained and forwarded to her then if the vehicle keepers were local residents she would speak to them.
(ii) She had contacted DCC officers about the replacement of the stile on FP 1 (at boundary between Broadmayne and West Knighton) with a gate.
(iii) She had again approached DCC officers about progress with the proposed Broadmayne to Dorchester cycle track.
(b) The Chairman reported that he had received a complaint about cut trees and shrubs, a wheelbarrow and other rubbish being dumped in Bramble Drove. The Clerk was asked to report this to DWP as it was fly-tipping on a public right of way which was well-used by the community.

Date of next meeting
18/103 The date of the next meeting was confirmed as Monday 6 August 2018 at the Methodist Church Hall at 7.30 pm.