Present Cllrs S Diamond, D Eaglestone, C Griffith, P Lamb, R Macer-Wright, and S Toogood.

In attendance Dr J Davis (Clerk), Shadow Dorset Cllrs Nick Ireland, Nigel Bundy and Alan Thacker, and nine members of the public.

Apologies for absence
19/42 An apology for absence had been received from Cllr Marriott.

Declarations of Interest
19/43 There were none.

Minutes of meeting held on 4 March 2019
19/44 The minutes of the meeting held on 4 March 2019 were approved as a correct record and signed.

Planning and Tree Matters
19/45 Consultations

(i) Broadmayne County First School, Knighton Lane: erect cloakroom extension. The Parish Council considered this application and, after discussion, resolved not to object to the proposal, there being no planning grounds to do so.
(ii) Black Dog Inn, Main Street: erection of two semi-detached three bedroom dwellings with associated parking. The Parish Council considered this application and after discussion, and hearing the views of local residents, resolved to object to the proposal on the grounds of the adverse impact on the amenity and privacy of the occupants of existing residential properties in the vicinity, and the impact on the capacity of the Black Dog car park.
(iii) 6 Conway Drive: erect rear extensions and alterations to include installation of rear dormer and raised terrace. The Parish Council considered this application and after discussion resolved not to object to the proposal, there being no planning grounds to do so.
(iv) The Old Stables, Osmington Drove: demolish existing conservatory and erect single storey oak framed rear extension. The Parish Council considered this application and, after discussion, resolved not to object to the proposal, there being no planning grounds to do so.

19/46 Shadow Dorset Cllrs Ireland, Bundy and Thacker spoke about the winding-up of Dorset County Council and West Dorset District Council at the end of March, and the coming into existence of the new Dorset Council as from 1 April. All three Cllrs said that they had enjoyed their time in office.
The Chairman thanked the Councillors for all their hard work and the support which they had given to the Parish Council.
Cllr Toogood reported that she had attended the DAPTC annual conference at Kingston Maurward at which there had been a presentation by Matt Prosser the CEO of Dorset Council. Mr Prosser had said that consultation with town and parish councils would be a priority for the new council; he was keen to ensure that decisions were made quickly and at the right level.
Cllr Griffith had attended a meeting of the Shadow Dorset Council but he had not found the debates helpful.

Financial Matters

(a) The Clerk had prepared the April financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Griffith, and RESOLVED to approve the following payments:
Payments already made
Wessex Grounds Services (4th quarter payment) £876.20
Payments to be made
SLCC subscription £106.00
(b) The effectiveness of the internal auditor and the appointment of internal auditor for 2019-2020 Having considered the effectiveness of the internal auditor, it was proposed by Cllr Eaglestone, seconded by Cllr Lamb, and RESOLVED to appoint Mr J Dickson as the Council’s internal auditor for the coming year. Mr Dickson had said that he was willing to continue in post.
(c) Insurance cover for the period 13 May 2019 – 12 May 2020 The Parish Council considered a paper from the Clerk setting out a number of quotations for insurance cover in the coming year. Noting that the quotation from the present provider, Came & Co, was considerably more than that from Zurich, the Clerk was instructed to see if Came & Co could offer a more competitive price but if they could not to proceed to purchase the insurance from Zurich. The final decision to be subject to a report from Cllr Lamb who would examine in more detail the paperwork provided by the two companies.

New seats
19/48 The Clerk reported that she had visited possible sites for the new seats with the Community Highways Officer and that none of these had been considered unsuitable. She had also obtained prices for the purchase of the three preferred seat models. She would prepare a paper setting out the choices for the May meeting.

Proposed D-Day memorial in Broadmayne
19/49 The Clerk reported that Broadmayne Playing Fields Association was fully supportive of this initiative but that she was still pursuing the question of the need to seek planning permission with planning officers. She would refer this back to Broadmayne World War II Society.

Grass and hedge cutting contract for 2019 – 2020
19/50 The Clerk reported that she and Cllr Toogood had met with Wessex Grounds Services to discuss the extension of the existing contract for a further two years, subject to some minor changes in the work to be undertaken. There being a good working relationship with Wessex Grounds Services and satisfaction with the work they are undertaking, it was agreed to extend the contract for a further two years. Fees were increasing 2.5% in 2019/20 but allowance had been made for this in the budget for this work.

Annual Parish Meeting: 20 May 2019
19/51 The Clerk reported that Mr Tim Merry of J.V. Farming Ltd. had agreed to be the speaker. She would also be inviting a representative from the police, the head teacher from Broadmayne First School and the new Dorset Councillor. The Chairman would draft the annual report for comment.

19/52 The following items of correspondence were noted and actions agreed as appropriate:

(i) From DWP: speed restriction stickers. DWP had advised that such stickers should not be used on wheeled bins.
(ii) From the Rural Services Network: Rural Strategy petition. It was agreed that the Parish Council should sign this as a body corporate, and that individuals should also be encouraged to sign it.
(iii) From Magna Housing: Dorset Best Village competition. It was agreed that, given the poor state of the garage site in the centre of the village, that Broadmayne would not enter the competition this year.

Matters of Report

(a) The Clerk reported on the following matters
(i) Allotments All rents had been paid and all new tenancy agreements signed and returned. One tenant had relinquished a plot and a new tenant was already in place. There were four people on the waiting list.
(ii) Coombe Valley/Chalky Road hedge planting It was understood that highway officers were going to speak to the landowner about this because the planting was in the verge (i.e. part of the highway) and they agreed that there was potential for problems in the long term.
(iii) Grit bin presently located in the Black Dog car park It was agreed to investigate the possibility of moving this to the village hall car park and using it to store sand for sandbags, the condition of the present supply of sandbags having deteriorated.
(b) The Chairman said that this was Cllr Eaglestone’s last Parish Council meeting as he was not standing for election this year. On behalf of the Parish Council and the village, he thanked Cllr Eaglestone for his many years of diligence in the service of the public, particularly in respect of road safety issues.
(c) Cllr Griffith asked if there was any news about the future of the bus service. (There was nothing to report.)
(d) Cllr Lamb said that he was investigating a possible source of grant funding from SSE, specifically aimed at resilience projects, which might be used to supplement the emergency plan e.g. through the provision of equipment.

Date of next meeting
19/54 The date of the next meeting was confirmed as Monday 13 May 2019 at the Methodist Church Hall at 7.30 pm.