BROADMAYNE PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD IN BROADMAYNE METHODIST CHURCH HALL ON 1 AUGUST 2022

 

Present

Cllrs S Diamond, P Lamb, C Lawley, and S Toogood.

In attendance

Dr J Davis (Clerk), Dorset Cllr N Ireland (in place of Cllr R Tarr) and 12 members of the public.

Apologies for absence

22/87

Apologies for absence had been received from Cllrs Ellis and Macer-Wright and Dorset Cllr Tarr.

Declarations of Interest and requests for dispensations

22/88

Cllr Toogood in respect of minute 22/93(c), being a member of the Broadmayne Playing Field Association committee, and the Chairman  in respect of minute 22/93(d), being the treasurer of the Village Hall Management Committee.

Minutes of meeting held on 4 July 2022

22/89             

The minutes of the meeting held on 4 July 2022 were approved and signed as a correct record.

Planning and Tree Matters

22/90

(a)  Update on the planning application for the land adjacent to Broadmead  The Chairman reported that SSL had requested a meeting with the Parish Council in July.  At the meeting, representatives of SSL said that it had always been their aim for the scheme to be “affordable housing led”, and that the local consultation indicated there was support for that.  As they had previously explained, the building of the scheme was to be contracted to another company and they had entered into a contract with Abri Homes, a Housing Association which builds, owns, looks after and sells affordable housing, including shared-ownership schemes and homes for affordable and social rent.  Working with Abri meant that 100% of the houses in the Broadmead scheme would be affordable and that was the basis for the recent Dorset Echo article.  The Parish Council considered this to be a significant change from the application as submitted.  SSL representatives went on to say that there was a clear need for low-cost and rental properties in Dorset and this was why the Dorset Council Housing Supply Officer was present at the meeting.  It was further explained that those on the housing register would be given priority in the allocation of the rented properties.   The rental properties (50% of the development) would be classed as 100% affordable, with the rent capped by Dorset Council, at between 65% and 80% of the market level.  For the shared-ownership properties (the other 50% of the scheme) arrangements were also highly regulated.  The cost of the properties would be at a sub-market value, meaning a lower deposit.  These properties were intended largely for first time buyers. A representative of Abri was also present at the meeting and explained that because Abri was a benevolent society, they did not have shareholders and any surplus generated was reinvested in housing schemes.  It was in their interest to ensure that the properties were built to high environmental standards because, in many cases, they retained ownership of the properties they built, and wouldn’t want to have to retrofit to higher standards at a later date.  Parish Councillors said that the change to 100% affordable properties made no difference to many of the objections made by the Parish Council and residents which were largely concerned with the capacity of Broadmayne’s infrastructure to deal with 80 additional homes.  Since the main statutory consultees at Dorset Council had not raised objections, SSL seemed confident that the infrastructure issues would not be a problem.  Noting that no additional planning documents had been submitted explaining this move to 100% affordable housing, the Parish Council asked how this information was being relayed to the Dorset Council planning committee which would be determining the application, SSL indicated that they were discussing the change with the Planning Officer.  During the discussions SSL also said that planning applications such as this one were on hold in many river catchment areas across the country because Natural England has advised that no planning consents should be granted unless they demonstrated nitrate and phosphate neutrality.  The Parish Council was still awaiting information from SSL and Abri about how the affordable housing arrangements, now agreed with Abri, would operate in practice.  Cllr Ireland said that the lack of affordable housing was a huge problem in Dorset.  He was of the view that an application of this kind would go to the planning committee for determination and that would provide an opportunity for the Parish Council and local residents to make further comments directly to the committee members.  He confirmed that there was a moratorium on the approval of certain new housing developments unless sufficient mitigation measures to deal with nitrate and phosphate pollution were in place.

(b) Planning application: P/NMA/2022/0413—1 Robins Nest, Holcombe Valley: amendment to WD/D/20/001782; alterations to doors, etc.  This application for a non-material amendment was noted.

Public participation

22/91

(a) A member of the Community Speedwatch Team said that the police officer who had attended one of their sessions was of the view that the SID at the western end of the village was located too far to the west.  The Chairman explained that the SID pole had been put in place by the Dorset Council Community SID team and that any problems needed to be addressed to them.
(b) A member of the public asked about progress with the Tadnoll Springhead project.  The Clerk said that Cllr Macer-Wright hoped that the licence agreement with the landowner would be signed shortly and that the grant application to Silverlake would be ready in September.

Reports

22/92 

(a)  Dorset Cllr Ireland reported on a number of Dorset Council issues: the ending of the contract with Tricuro for adult social care services, and the setting up of a new care company, Care Dorset, an independent company wholly owned by Dorset Council; the new school for children with special educational needs or a disability (SEND) at St. Mary’s near Shaftesbury; the new target date for the Local Plan, now 2026; the overspend in the first quarter of the financial year; and a reserved matters planning application for a further 72 holiday homes at Silverlake.  It was unclear whether this would trigger certain required works on the road network.
(b)  Cllr Toogood reported that the Playing Fields Association had signed contracts with football teams for use of the pitch over the coming year.  This included a youth team.  Work on the refurbishment of the play area was in hand.
(c)  The Clerk read a report from the PCSO.  There had been a report of parking issues at Broadmayne First School.  The PCSO had attended the school prior to the end of term and suggested that they issue a reminder in their newsletter about the need to park safely and legally.
(d)  Cllr Lamb had attended an online event on Energy Security and Net Zero in Dorset.  The clear message was that more investment was necessary if net zero was to be reached.

Financial Matters

22/93

(a) The Clerk had prepared the August financial statement, showing the receipts and payments since the last meeting.   It was proposed by Cllr Lamb, seconded by Cllr Toogood, and RESOLVED to approve the following payments:

Payments already made

RJS Cleaning Management Ltd (bus shelter cleaning)                                      £158.40

Subscription to Clerks and Councils Direct                                                          £  12.00

Payments to be made

Mr J Byrne (cost of batteries for Speedwatch ‘gun’)                                           £   3.99

(b) The Chairman reported that the Broadmayne Patient Support Group had been wound up: the demand for the service had diminished and prescriptions were now being delivered directly by pharmacies.  Although the service had been free to beneficiaries, many did make donations and the group had accumulated £1,081.35 from that source.  After discussion with the Chairman, the coordinator of the Group, Stan Harland, had donated that money to the Parish Council for use to help local residents with any initiatives related to health and well-being and the welfare of senior citizens.  The Chairman thanked Stan particularly, and his group, for the enormous amount of work they had undertaken in establishing and running the service over many years. .

(c)  The Parish Council considered a grant application from Broadmayne Playing Fields Association for the sum £5,270.64 for the refurbishment of the play area.  After  discussion it was proposed by Cllr Lamb, seconded by the Chairman, and RESOLVED to award this grant using CIL funds.

(d)  The Chairman reported that the Village Hall Management Committee was investigating the installation of a new sound system in the hall (to include a loop system for the hard of hearing).  He asked the Parish Council if it would be agreeable in principle to supporting this initiative with a grant of up to  £3,000.  This could be supplemented by £520.46 in section 106 money being held by Dorset Council for expenditure on community venues.  This was agreed: the exact sum would be formally approved on receipt of the grant application.

 

Community Governance Review (CGR)

22/94 

The Parish Council noted that Dorset Council had approved officers’ recommendations on the CGR for Broadmayne and West Knighton.  Dorset Council had been persuaded by the views expressed by residents of Littlemayne and would not be changing the boundary in respect of those dwellings.  They would however be regularising the boundary in respect of Oakwood so that all properties in that development were in West Knighton, and moving properties on the western side of Knighton Lane into Broadmayne.

DAPTC AGM 2022

22/95 

In the absence of Cllr Macer-Wright, further consideration of the possible motion to be proposed at the AGM (see minute 22/83) was deferred until the September meeting.

Replacement and treatment of seats

22/96

A report prepared by the Clerk setting out quotations for the replacement of some of the existing seats was considered.  After discussion it was proposed by Cllr Toogood, seconded by Cllr Lamb, and RESOLVED to proceed with the purchase and installation of four seats using Green Scheme Solutions at a cost of £4,056 plus VAT.  The Clerk reported that quotes for the refurbishment of the remaining seats were still awaited.

Speed control measures

22/97 

A report prepared by the Clerk on three speed control measures was considered.

(a) Purchase of a second SID  After discussion it was proposed by the Chairman, seconded by Cllr Toogood, and  RESOLVED to

(i) Ask Dorset Council to carry out speed surveys on Chalky Road and Knighton Lane to see if either or both sites met Dorset Council’s criteria for the installation of  SIDs (cost of two surveys £425 + VAT).  Depending on the outcome of those surveys, consideration would be given to either moving the existing SID in rotation across three sites, or purchasing a second SID
(ii)  Purchase solar panels for the existing SID poles at a cost of £350 +VAT.

(b) “Rumble strip” on Chalky Road Dorset Council officers had advised that “rumble strips” were not the appropriate measure: these were most commonly used on the edge of dual carriageways to alert drivers straying from the carriageway. Yellow bar markings, often accompanied by ‘slow’ painted on the road, were the appropriate measure.  Dorset Council could undertake an assessment and if it was considered appropriate the request could be added to a ‘wish’ list of measures for future action. The Parish Council agreed not to pursue this matter.

(c) An estimate from the Dorset Council works team for the refurbishment and painting of the entrance “gates” was still awaited.  Other estimates would be sought.

Chalky Road, western hedge alongside footway

22/98 

The Clerk reported that Dorset Council officers had advised that the land between the footway and the curtilage of the properties was not, according to the Land Registry in any registered ownership.  However, Dorset Council’s own records indicated that the extent of the highway maintainable by them did include the strip.  Dorset Council could therefore be requested to manage the vegetation so that free passage along the footway was possible.  Although it appeared that some work had already been undertaken more serious action was probably necessary in the long term and this would be discussed with the officers in due course.

Tour of Britain

22/99 

The Parish Council noted that the Tour of Britain cycle race was due to pass through Broadmayne on the A352 on Saturday 10 September.  Road closures would be necessary for a short time around 12.15.  These would be advertised once notification was received from Dorset Council.

Other matters of report

22/100           

The Clerk reported that she had circulated to Councillors Simon Arthy’s report on the D-Day Fest.

Date of next meeting

22/101           

The next meeting would take place on Monday 5 September 2022 in the Methodist Church Hall, unless otherwise advised.