BROADMAYNE PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD REMOTELY ON 1 FEBRUARY 2021

 

Present

Cllrs S Diamond, C Griffith, P Lamb, C Lawley, P Marriott, R Macer-Wright, and S Toogood.

In attendance

Dr J Davis (Clerk), and six members of the public.

Apologies for absence

21/13

There were none.

Declarations of Interest and requests for dispensations

21/14

Cllr Marriott declared an interest in respect of minute 21/16(b), being a friend of the applicant.

Minutes of meeting held on 4 January 2021 

21/15             

The minutes of the meeting held on 4 January 2021 were approved as a correct record. They would be signed in due course.

Planning and Tree Matters

21/16             

(a) Decisions and correspondence on previous applications Robin’s Nest, 1 Holcombe Valley Cottages: erect single storey extension and open sided porch to the front elevation and replacement of front door and windows; the Parish Council noted that this planning permission had been granted subject to two conditions.
(b) Consultations 46 Main Street (variation of condition 1 of existing approval for alterations and additions to the property); the Parish Council considered this application and, noting that it regularised certain internal works and window arrangements which had already been carried out, resolved not to object to the application.
(c) Any other planning matters
(i) The Clerk reported that she raised a query with Dorset Council about which planning permission covered the works which had commenced at 22 Chalky Road because it was thought that one of the extant approvals had expired in September 2020.  She had been advised that the Government issued a directive to all local planning authorities that, because of the pandemic, any planning permissions that were due to expire before 31 December 2020, had  automatically been extended until the 31 May 2021.  All permissions for the site therefore remained active.
(ii)  The Clerk reported that Dorset Council had commenced consultation on its new Local Plan.  The closing date for comments was 15 March.  It was agreed that Councillors should send any comments on the draft plan to the Clerk by 15 February so that she could prepare a response for approval at the March Parish Council meeting.

Public participation

21/17             

(i) A member of the public from West Knighton raised the possibility of organising a traditional fête for the villages of Broadmayne and West Knighton in the summer of 2022.  He was seeking the assistance of one or two people to investigate the feasibility of the idea.  Cllr Marriott and a member of the public volunteered to help with this preliminary work.
(ii) A member of the public thanked the Parish Council for pressing for the expunging of the vehicular access points in front of Olds Mews, that work having now been completed.

Silverlake Conservation and Community Fund

21/18             

The Parish Council considered a paper presented by Mr Robin Walls describing a proposal to improve the springhead of the stream which rises at the bottom of Knighton Lane.  Presently the brambles had been cleared leaving a hazardous edge with only traffic cones to warn the public of the edge.  Mr Walls’ suggestion was to construct an attractive spring head and clear out the ditch and to apply to the Silverlake Conservation and Community Fund for a grant to pay for the works.  That project could stand alone but a more ambitious scheme would be to incorporate the unused parcel of land adjacent to the spring as a small village green managed to improve a wider diversity of habitats and wildlife than at present.  The Chairman invited members of the public to join the discussion about this proposal.  Concerns were expressed about the loss of privacy for the properties adjoining the site which would result from greater public access to the area and about loss of the existing habitat and its wildlife.  However there was broad agreement that something needed to be done about the unguarded edge of the watercourse.  It was also agreed that the public footpath which runs across the north of the site could be improved.  It was agreed that Mr Walls should continue to investigate the scheme, with a view to preparing a more substantive proposal on which residents could be consulted.

Reports

21/19             

Cllr Toogood reported on behalf of BPFA that Corona-virus regulations meant that the tennis court and fitness trail remained out of use, although the children’s play area was open.  AG Tree Services which had been asked to remove several trees from the play area recently had kindly donated and planted a Chanticleer pear tree as a replacement.
The Chairman said that the Village Hall remained closed.
The Clerk read a report from the PCSO: crimes and incidents reported in Broadmayne in the last month were poachers who had entered a field causing damage to the hedgerow and leaving tyre marks over the field, and an attempted scam call advising that electricity would be cut off. The PCSO had also provided information and warnings about other scams which would be forwarded to the Chairman for possible inclusion on the website.
Cllrs Lamb and Macer-Wright reported that they had attended a meeting of the Cllr’s Climate and Ecological Emergency Support Group.  This well-attended group discusses ongoing issues relating to the Climate and Ecological Crisis but is separate from the Dorset Council initiative.

Financial Matters

21/20

(a) The Clerk had prepared the February financial statement, showing the receipts and payments since the last meeting.   It was proposed by Cllr Toogood, seconded by Cllr Marriott, and RESOLVED to approve the following payments:

Payments to be made

Eyelid Productions (annual website fee)                                                               £150.00

RJS Cleaning Management Ltd. (bus shelter cleaning for 6 months)             £158.40

(b) Second internal audit 2010/21 The Clerk reported that the second internal audit of the year had been completed and that the auditor had found no issues which he wished to bring to the Council’s attention.

(c) Review of Financial Regulations         The Clerk had undertaken a review of the Financial Regulations.  She had found no matters which needed updating because of changes in legislation but recommended a number of minor amendments.  These were agreed; the Clerk would bring the updated version to the March Parish Council for formal adoption.  It was noted that because of Corona-virus regulations it would not be possible for a Councillor to undertake the annual review of financial paperwork and procedures (as per minute 12/35) since this was undertaken at the Clerk’s house.

(d) Broadmayne Playing Field Association The Clerk read a message from BPFA thanking the Parish Council for  its financial support over the last year, with money being used to fund the necessary upgrade of the playing surface and meet the cost of inspection fees.

Shared-use route Broadmayne to Dorchester Working Group

21/21       

Cllr Macer-Wright reported that the working group had held a further meeting with Dorset Council officers in January.  The officers had indicated that there were likely to be financial limitations as to what improvements could be made in the vicinity of the West Stafford bypass and had asked the Working Group to take forward discussions with relevant landowners.  A further meeting with the officers would be held in March.

Other matters of Report

21/22             

(a) The Clerk reported on the following matters.
(i) Caravan on the Ridgeway A new caravan had been observed on the Ridgeway within the last few days.  A report had been sent to the Gypsy and Traveller Liaison Officer and to the Corporate Director of Legal & Democratic Services at Dorset Council.  A reply had been received from the Director to say that he was arranging a meeting with colleagues to discuss a long-term solution to the problem.
(ii) Walks around the village for the website She thanked Councillors and others who were checking the route descriptions.
(iii) Missing road sign for Chalky Road The road name sign which was on the wall of the old Doctor’s surgery had disappeared.  This had been reported to Dorset Council.

(b)       Councillors
(i) Cllr Marriott said that he had amended and signed the Defibrillator agreement with South West Ambulance Service NHS Foundation Trust.
(ii) Cllr Lamb reported that there was not a great deal of demand for the services of the CERT volunteers during the present lock-down.

Date of next meeting

21/23 

The date of the next meeting was confirmed as Monday 1 March 2021 at 7.30 pm.  By Zoom, unless otherwise advised.