BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD IN ST. MARTIN’S COMMUNITY HALL
ON 1 NOVEMBER 2021
Cllrs S Diamond, K Ellis, P Lamb, C Lawley, R Macer-Wright, S Toogood and P Whittaker.
Dr J Davis (Clerk), and 15 members of the public.
Apologies for absence
There were none.
Declarations of Interest and requests for dispensations
(i) Cllrs Diamond, Lamb, Lawley, Macer-Wright and Toogood, having disclosable pecuniary interests, namely owning property within the parish, made written applications to the Clerk in 2019, seeking dispensations, under section 31(4) of the Localism Act 2011, to allow them to speak and vote in respect of the setting of the Council’s budget and precept (minute 21/124(b)). The Parish Council resolved to grant these dispensations, valid for each Councillors’ term of office (see minute 19/138), otherwise the number of persons prohibited from participating in those discussions would be such as to impede the transaction of the business. Cllrs Ellis and Whittaker made similar written applications to the Clerk in October 2021. It was proposed by the Chairman, seconded by Cllr Toogood, and RESOLVED to grant these dispensations, valid for the term of office of each Councillor.
(ii) Cllrs Ellis, Lamb, Lawley and Toogood declared an interest in the proposed development of the field adjoining Broadmead, having properties adjoining or close to the site.
Minutes of meeting held on 4 October 2021
The minutes of the meeting held on 4 October 2021 were approved and signed as a correct record.
Planning and Tree Matters
(a) Decisions and correspondence on previous applications 19 Knighton Lane—siting of caravans for residential purposes; the Parish Council noted that Dorset Council had certified this as a lawful development for the purposes of s.191 of the Town and Country Planning Act 1990.
(b) Consultations 3 Crosstree Close—erect extensions and detached car port. The Parish Council considered this application and, after discussion, resolved not to object.
(c) Other planning matters Proposed planning application for housing on land adjacent to Broadmead The Chairman gave an update on progress which included the following points: the application had yet to be submitted; members of the Parish Council had met with SSL’s highways consultant on site: he had indicated that consideration was being given to improving the Rectory Road/A352 junction, improvements for pedestrians on Rectory Road, and Chalky Road near the A352 junction, and the pinch-points for drivers on the Chalky Road approach to the A352. It was understood from SSL that as a result of the public meeting and the subsequent responses, they were considering a shift towards more one and two bedroom houses but that would mean a likely increase in the total number of houses. SSL had indicated that a further mailing to all residents was planned to explain how the plans were developing. The Chairman said that he was planning to meet the head teacher of Broadmayne First School to discuss the situation regarding school numbers. He also said that the Parish Council was planning an update mailing to residents to explain the issues which Dorset Council would be able to take into account in determining the application. Once the planning application was available, the Parish Council intended to send a questionnaire to residents to try to better understand public opinion on the proposal. On opening up the discussion to the floor, concerns were expressed about the potential increased use of Bramble Drove to reach the A352, which is already severely eroded by rain water and unauthorised use, and about the volume of additional traffic likely to use Chalky Road and Rectory Road.
Public participation session
(i) A member of the public reported that the ‘No Footway’ warning sign at the western end of the village was hidden by vegetation.
(ii) A member of the public reported that vegetation was encroaching on the footway between numbers 8 and 10 on Knighton Lane. These matters would be reported as appropriate.
Cllr Toogood reported that the Playing Fields Association would be holding its AGM on 18 November.
(a) The Clerk had prepared the November financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Macer-Wright and RESOLVED to approve the following payments:
Payments to be made
DAPTC (Neighbourhood Planning training fee)(Part II) £39.00
Hall hire: St. Martin’s Community Hall (November 2021) £25.00
Royal British Legion (poppy wreath donation) £100.00
S.Diamond (Chairman’s allowance: bouquet of flowers) £13.00
(b) Draft budget for 2022-23
The Clerk reported that since preparing the budget she had been notified of receipt of further CIL payments amounting to £3,988.80 (further instalments in respect of the developments at 6 Chalky Road and at Ten Acres, Conygar). Subject to an amendment to take this into account, the draft budget was considered. After discussion, it was agreed to accept the draft and not to increase the precept from the 2021-22 level of £27,000. The Clerk was asked to bring the amended budget back for formal approval at the December meeting.
After discussion it was agreed to fill the following posts which were left vacant at the Annual Parish Council meeting as follows:
Staffing Committee: one place vacant—to be filled by Cllr Ellis.
Planning Group: one place vacant—to be filled by Cllr Ellis.
West Knighton Village Green Committee: Broadmayne representative—to be filled by Cllr Whittaker.
Arrangements for Remembrance Sunday: Sunday 14 November
The Chairman reported that arrangements were in hand for a return to the traditional ceremony. Jenny Bagnall, the Licensed Lay Minister, would lead for the churches and Keith Blandamer would read the names from the war memorial. Luke Makepeace would supply the recorded music. The Clerk reported that the temporary traffic regulation order to close the A352 had been applied for and granted and that David Eaglestone, who organised the marshals on the day, needed one more volunteer to assist at the road closure points and one reserve. Cllrs Ellis and Whittaker volunteered for those roles.
It was agreed that the Chairman would attend this event on 13 November and the motions to be debated were considered and recommendations made on how he should vote on them.
Other matters of report
(a) The Clerk reported as follows:
(i) Dorset Council Rights of Way Improvement Plan She had made a submission on this as set out in the draft which was circulated to Councillors.
(ii) Register of Interests All Broadmayne Councillors had completed their on-line register of interests in line with the timetable and links from the Broadmayne website to the Dorset Council website had been set up.
(iii) Fly tipping on Ridgeway A large pile of builders’ waste dumped near the junction with Chalky Road had been reported to Dorset Council. It was understood that this had now been removed.
(iv) Defibrillator training Phil Marriott was working with South West Ambulance Trust to organise a further training session. He had also reported that the defibrillator had been used on Friday afternoon by a police officer; the spare pads had now been attached and a replacement set ordered.
(v) Local Access Forum recruitment Dorset Council was recruiting members for the Local Access Forum. (This is the statutory body which advises the Council on rights of way and access issues.) The advert was on the notice board and website and the closing date for applications was 7th November.
(b) The Chairman reported that:
a brief comment had been submitted on the Community Governance Review, drawing Dorset Council’s attention to the anomalies in the boundary between Broadmayne and West Knighton.
(i) Cllr Macer-Wright reported that he had met with the landowner and tenant farmer of the land near the Tadnoll Brook spring head. They had no objection to the proposed landscaping and improvement works but did not wish to relinquish the land. A lease of 25 years was thought to be a possible way forward and this would be explored.
(ii) Cllr Whittaker reported that Broadmayne had not been included in Dorset Council’s latest FTTP Broadband procurement initiative but this meant that Openreach was again receiving pledges. It was therefore necessary to further increase public awareness of the scheme, possibly by means of an open meeting in the village hall. Further leaflets and posters would be available soon.
Cllr Whittaker further reported that in his role as Neighbourhood Watch Coordinator he had undertaken a fraud awareness training course and he wanted to publicise the information available on this issue. The Chairman said he could put the information on the website and it was suggested that an article in ‘Compass’ would be useful to reach those who did not use the internet.
Date of next meeting
The next scheduled meeting would take place on Monday 6 December 2021 in St. Martin’s Community Hall.