BROADMAYNE PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL ON

2 AUGUST 2021

 

Present

Cllrs S Diamond, C Griffith, P Lamb, R Macer-Wright and S Toogood.

In attendance

Dr J Davis (Clerk), and two members of the public.

Apologies for absence

21/80  Apologies for absence had been received from Cllr Lawley and Cllr Marriott.

Declarations of Interest and requests for dispensations

21/81  There were none.

Minutes of meeting held on 5 July 2021 

21/82  The minutes of the meeting held on 5 July 2021 were approved and signed as a correct record.

Planning and Tree Matters

21/83
(a) Decisions and correspondence on existing applications  The Clerk reported that Dorset Council (DC) was no longer notifying parish councils when planning applications had been determined and that she had recently ascertained that the following applications had been determined since January 2021: 7 Conway Drive (extensions and alterations): granted 17 February; 4 Cowleaze Road (erection of car port): granted 22 February; 4 Cowleaze Road (demolish conservatory and erect single storey extension: granted 4 March; 46 Main Street (variation of previous conditions): granted 30 June;  28 Watergates Lane (erection of rear conservatory): granted 12 July.  This change in procedure had been added to the other matters of concern about the planning process which were being raised with DC.

(b)  Other planning matters

(i)  Amended planning application protocol  The Clerk had updated the Broadmayne Parish Council planning application protocol as discussed at the last meeting and had included other amendments necessitated by local government reorganisation.  This was noted and formally adopted.  A member of the public, who was invited to speak at this point, thanked the Parish Council for making efforts to ensure that residents were aware of planning applications.  She also voiced her concerns about the possible development of the field beside Broadmead.  The Chairman said that there was little which could be done about this until a formal planning application was published.
(ii)  Knightsford Neighbourhood Plan designated area  The Clerk reported that Knightsford Parish Council had applied to have the whole of its parish area designated as a neighbourhood area. DC had subsequently designated the area.  The details were noted.  Cllr Macer-Wright proposed that discussions be undertaken on how this would impact on Broadmayne, and whether the designation could be varied in the future to accommodate a designated area covering the parish of Broadmayne and its neighbourhood.
(iii) Representations on Dorset Council’s amended planning application procedures  No responses had been received from either DC or DAPTC.

(c)  Planning matters received after the publication of the agenda Application for a “Certificate of Lawful Use Existing” in respect of the siting of caravans for residential purposes at 19 Knighton Lane.  It was agreed that, after notifying householders immediately opposite the site, the matter should be dealt with by email exchanges between Councillors.

Reports

21/84  Cllr Toogood reported that the Playing Fields Association was next due to meet on 2 September.  The Chairman reported that the Village Hall was slowly re-opening.

Financial Matters

21/85              (a) The Clerk had prepared the August financial statement, showing the receipts and payments since the last meeting.   It was proposed by Cllr Toogood, seconded by Cllr Lamb and RESOLVED to approve the following payments:

Payments already made

Parish Magazine Printing (annual report)                                     £127.50

Payments to be made

Clerks & Councils Direct (subscription)                                         £  12.00

DAPTC (Code of Conduct Training)                                              £  50.00

 

New Code of Conduct

21/86  The Clerk had produced a customised version of the model code for Broadmayne Parish Council.  It was proposed by Cllr Lamb, seconded by Cllr Toogood, and RESOLVED to adopt the new code.

Community Governance Review (CGR)

21/87  The details of the CGR provided by Dorset Council were noted.  After discussion it was agreed that the anomaly of Oakwood being split between Broadmayne and West Knighton was the most obvious issue which could be dealt with under this review and it was agreed that the first step should be to discuss how to approach the question with the relevant officer at Dorset Council.

Equality and Diversity policy: annual review

21/88  This policy requires an annual review.  Councillors considered the existing policy and a query was raised about the terminology used in the sections on gender and sexual orientation.  It was agreed that the Clerk should seek further advice on this.

DAPTC AGM

21/89  Councillors noted that the DAPTC AGM was scheduled to take place online, via Zoom, on Saturday 13 November.  It was agreed that attendance would be agreed nearer the time.

Queen’s Platinum Jubilee: June 2022

21/90  The Chairman reported that celebrations for the Queen’s Platinum Jubilee were scheduled to take place over the first weekend of June 2022.  He proposed that the Parish Council should organise an event for all residents at some point over this long-weekend, although presently the hall was already booked on the Sunday which precluded holding a Big Lunch that day.  Councillors agreed that an event should be organised and the Chairman would further investigate the availability of the hall and playing field.

Other matters of report

21/91

The Clerk reported as follows:

(i) The PCSO had suggested that Broadmayne set up a Community Speedwatch Team.  The Clerk had explained that a team had been established in the past but that it had been forced to cease operating because risk assessments meant that only one suitable site for its operation could be identified.  She read a statement from the previous Community Speedwatch Team Leader explaining the difficulties, and it was agreed that the PCSO should be advised that the Parish Council did not consider this to be a viable initiative.
(ii) Robin Walls had advised that he continued to work on the Tadnoll Brook Springhead project.  Dorset Council had undertaken some dredging although the pipes remained blocked, and he had met with an officer from the AONB who remained enthusiastic about the project.  Cllr Macer-Wight added that he had written to the landowner about the plans for the site.

Cllr Macer-Wright also reported that he had written again to one of the landowners, over whose land the proposed Broadmayne to Dorchester shared-use route would run, to re-start discussions about the possible line of the route.

The Chairman          The Chairman reported

(i) That he had received a complaint about the smell produced by the mobile fish and chip van which was operating from the village hall carpark every Wednesday afternoon and evening.  This was a difficult problem to resolve as this had proved to be a popular facility.  After discussion it was agreed that thought would be given to trying to site the van elsewhere, possibly on the playing field.
(ii) The Chairman also reported that he had received a request from residents of Martel Close that a plaque in memory of a local resident who had died be placed on the bench at the corner of Chalky Road and Martel Close.   After discussion, the Parish Council agreed in principle to this proposal, subject to agreement on the wording of the plaque.
(iii) The Chairman announced that Councillors Marriott and Griffith were tendering their resignations, effective as from the close of the present meeting.  He thanked them for their hard work for the parish and their invaluable contributions both at meetings and in developing responses to the many consultations and reports with which the parish council dealt.  He said that he was very sorry to lose them and wished them well for the future.

Date of next meeting

21/92  The next scheduled meeting would take place on Monday 6 September 2021, at a venue to be confirmed.