BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 4 NOVEMBER 2019
IN THE METHODIST CHURCH HALL, BROADMAYNE

Present Cllrs S Diamond, C Griffith, P Lamb, C Lawley, R Macer-Wright, P Marriott, and S Toogood.

In attendance Dr J Davis (Clerk), Dorset Cllr Tarr and three members of the public.

Apologies for absence
19/137 There were none.

Declarations of Interest
19/138 All seven Parish Councillors present, having disclosable pecuniary interests, namely owning property within the parish, had made written applications to the Clerk, seeking dispensations, under section 31(4) of the Localism Act 2011, to allow them to speak and vote in respect of the setting of the Council’s budget and precept (minute 19/143(b)). It was proposed by Cllr Toogood, seconded by Cllr. Griffith, and RESOLVED to grant these dispensations otherwise the number of persons prohibited from participating in those discussions would be such as to impede the transaction of the business.

Minutes of meeting held on 7 October 2019
19/139 The minutes of the meeting held on 7 October 2019 were approved and signed as a correct record.

Planning and Tree Matters
19/140 Decisions and correspondence on previous applications The following matters were noted:

(i) 1 Watergates Lane: outline application for erection of two dwellings with off road parking; the applicant has lodged an appeal with the Planning Inspectorate against Dorset Council’s refusal of the application.
(ii) Black Dog Inn, 50 Main Street: erection of two semi-detached 3-bedroom dwellings with associated parking; the applicant has lodged an appeal with the Planning Inspectorate against Dorset Council’s refusal of the application.
(iii) 4 Broadmead: erect a flat roof rear extension, construct a flat roof “blind” side dormer and external alterations; planning permission granted subject to three conditions.
(iv) 35 Main Street: use of land to site a shepherd’s hut: planning permission granted subject to six conditions.
(v) 6 Chalky Road: demolish existing dwelling and erect six new dwellings with parking (variation of approved plans): planning permission granted subject to eight conditions.

Public participation session
19/141

(i) A member of the public said that during the storm on Saturday 2 November there had been two incidents involving fallen road-side trees at the eastern end of the village; a vehicle had been hit and the entry “gates” to the village had been damaged. He requested that other trees in the vicinity be examined. He also reported that the unofficial layby at the eastern end of the village was being used by HGVs to park overnight and for fly-tipping. These activities were damaging the surface of the area. He requested that these issues be examined.
(ii) A member of the public reported that the building works at 6 Chalky Road were resulting in damage to the verges and mud on the road.
(iii) A member of the public reported that there were still on-going problems with parking outside the shop. Dorset Cllr Tarr said that he had checked with Council officers and he was able to confirm that the limited waiting Traffic Regulation Order was being progressed.
(iv) A member of the public reported that parts of Osmington Drove were overgrown and that the cross-field section had not been reinstated after ploughing.
Matters reported in the public participation would be referred to Dorset Council or otherwise pursued as appropriate.

Reports
19/142

Dorset Cllr Tarr reported on the Dorset Council draft plan. He recommended that Parish Councils made formal responses as he didn’t consider that the writers appreciated the needs of small villages and what they needed in terms of infrastructure. It was agreed that Broadmayne Parish Councillors would send their comments on the plan to the Clerk who would draft a joint response.
Cllr Toogood reported that the Playing Fields Association would be holding its AGM on 25 November and that the resurfacing of the basket-ball area was being delayed by the poor weather.
Cllr Lamb reported that the Village Hall Management Committee would not, in future, be charging hirers for gas, and that they had commented on the improvement to the grass outside the extension.
Cllrs Marriott and Macer-Wright had attended one of the Dorset Council workshops for Parish Councils; they had been encouraged by the fact that the new Council wished to engage with Town and Parish Councils.

Financial Matters
19/143

(a) The Clerk had prepared the November financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Griffith, and RESOLVED to approve the following payments:

Payments already made
DAPTC (training) £40.00
Hugh Harris (Fresh-Air Fitness) £687.00
Payments to be made
Ricoh (photocopier ‘click’ charge) £6.89

(b) To consider the first draft of the budget for 2020-21 The draft budget was considered. After discussion it was agreed to accept the draft and the Clerk was asked to bring it back for formal approval at the December meeting.

Defibrillator
19/144 Cllr Marriott reported that 17 people had attended the training event on 26 October and that it had been very well received. A further event would be organised in due course. He also reported that he had submitted a lottery grant funding bid for the defibrillator. It would take 18 weeks for a decision on that to be made. The money held by the original defibrillator group has been transferred to the Parish Council who are now responsible for the machine.

Travellers on the Ridgeway
19/145 The Clerk reported that she had written again to the Leader of Dorset Council, to the Chief Executive and to the Corporate Director, Mr Jonathan Mair. The latter, had replied to say that the court hearing into the eviction of the travellers was due to be held on 31 October. His team had subsequently reported that a court order had been granted and that if the occupants failed to comply, the bailiff would carry out the formal eviction process. Mr Mair had subsequently said that it was now apparent that the predecessor Dorset Councils (both county and districts) had never succeeded in putting in place the planning policies and sites needed for the travelling community. He intended to pursue the matter further with planning colleagues because, he said, the answer could not be to keep evicting travellers from one unsuitable site to the next. He also intended to revisit the suggestion of changing the status of the route to prohibit vehicles as a protection against both travellers and fly-tippers. It was understood that the vehicles, other than the large van, had subsequently moved off the site.

DAPTC AGM
19/146 The Chairman would attend this event on 9 November and the motions to be debated were considered and recommendations made on how he should vote on them.

Matters of Report
19/147 The Clerk reported as follows:

(i) Remembrance Sunday arrangements: all arrangements were in place for the day: DCC had made an order for the closure of the A352 between the cross roads and the junction with Rectory Road from 10.50am until 11.10am on 10 November, and the advance warning signs were in place. Cllr Eaglestone had arranged for a team of volunteers to act as marshals on the day and two reserves were indentified. Keith Blandamer would be reading the names at the war memorial ceremony.
(ii) Damage to the SID: on or about the 14 October the SID had been damaged and wasn’t working. David Eaglestone had arranged for it to be sent to a company recommended by Dorset Council for assessment and possible repair. The subsequent diagnostic report was that it was beyond repair (there was evidence of heavy frontal impact which had shattered the front screen, water infiltration, damage to the LED housing, water damage to the internal circuitry and multiple short circuits around semiconductors). David Eaglestone suspected that the damage was caused by the trailer of a tractor impacting the SID, and not a stone from a lorry or an act of vandalism. The Clerk had contacted the Parish Council’s insurers with a view to making a claim. Following discussion, it was agreed that further investigations be made about the specification and cost of any new SID.
(iii) A reply had been received from Magna Housing in response to the complaint about Magna vehicles parking around the cross roads. The reply said that upgrading works at the Magna properties on Main Street had been completed at the end of September and apologised for any inconvenience caused. It went on to say that that they had reviewed the matter with the team which had undertaken the work and gave assurances that the Parish Council’s comments had been taken on board as a learning outcome for the future.
(iv) A complaint had been received from a resident about the dumping of rubbish in Bramble Drove. The Chairman and Clerk would pursue this matter as appropriate.

Date of next meeting
19/148 The date of the next meeting was confirmed as Monday 2 December 2019 at the Methodist Church Hall at 7.30 pm.