Cllrs S Diamond, C Griffith, P Lamb, C Lawley, P Marriott, R Macer-Wright, and S Toogood.

In attendance

Dr J Davis (Clerk), and two members of the public.

Apologies for absence

20/85    An apology for absence had been received from Dorset Cllr Tarr.

Declarations of Interest

20/86    There were none.

Minutes of meeting held on 6 July 2020

20/87    The minutes of the meeting held on 6 July 2020 were approved as a correct record. They would be signed in due course.

Planning and Tree Matters

20/88   (a)  Decisions and correspondence on previous applications

(i) Provision of footway on Chalky Road beside Olds garage site.  The Chairman reported that he had met representatives of the developers on site.  Whilst they were sympathetic towards the desire for a continuous footway, the extension, taking part of the flowerbed of The Willows, was not a planning condition, and a further problem had been posed by the erection of a BT pole in the proposed footway.  Meetings with a Dorset Council highways officer and a BT representative were being sought, but the Chairman thought it was possible that the Parish Council might need to pay for some of the necessary works using Community Infrastructure Levy (CIL) funds.
The following planning application decisions were noted:
(ii) 1 Watergates Lane: two detached dwellings with off-road parking); a Planning Inspector had allowed the appeal for outline planning permission.
(iii) 23 Watergates Lane: erect first floor extension; planning permission granted subject to three conditions.
(iv) 8 High Trees: erection of entrance porch; planning permission granted subject to two conditions.

(b) Other planning matters   The following matters were noted

(i) 2A Main Street: use of the land to site a mobile home granny annexe for use incidental to the main dwelling.  This application for a lawful development certificate was noted.
(ii) Designation of the Weymouth Neighbourhood Plan Area, the Parish Council having been notified as a neighbouring council.

Public participation

20/89  Two members of the public, residents of Whitcombe, asked for the Parish Council’s support in opposing the planning application for change of use of the racing stables at Whitcombe to a holiday village, with outline planning application for the erection of extensions and new holiday accommodation.  They pointed out that a similar application had been rejected in 2006.  The Chairman said that Broadmayne Parish Council had objected to the current application when it was advertised in August 2019 because of concerns about the impact of the scheme on the local transport network, and the lack of information about any mitigation plans.  After discussion it was agreed that a further letter should be sent to the Dorset Council planning department, asking when the application was going to be determined, reiterating the existing objections, adding concerns about the impact on the AONB, and pointing out that a very similar application had been rejected in 2006.  It was further agreed that the Parish Council would have no objection to a petition opposing the development being organised within the village.


20/90   Cllr Toogood said the Playing Fields Association was aware that various groups were using the playing field and that they were trying to make sure that distancing and hygiene rules were being followed.  There were however on-going problems with the litter bins in the play area and consideration was being given to removing them.
The Chairman reported that the Village Hall Management Committee was working towards a date in September for re-opening the hall for some activities if risk assessment criteria could be met.
The Clerk read a report from Alison Donnison, PCSO.  There had been no reported crimes in the village in July but there were on-going poaching problems in the West Knighton area and she urged members of the public to report suspicious activity to the police.

Financial Matters

20/91    The Clerk had prepared the August financial statement, showing the receipts and payments since the last meeting.   It was proposed by Cllr Macer-Wright, seconded by Cllr Lamb, and RESOLVED to approve the following payments:

Payments already made
RJS Cleaning Management Ltd                                                                               £     158.40
Payments to be made
Clerks and Councils Direct (subscription)                                                             £      12.00
Broadmayne Playing Field Association (grant: see minute 20/76(b))            £ 3,308.40
Allotment tenant (refund of 50% of allotment rent)                                           £        14.00 

Use of the CIL money to improve the verges at the cross roads

20/92   Cllr Toogood reported that the application for the Dorset Council licence was being prepared which necessitated checking on the utility supplies in the vicinity.  That work was on-going.

Shared-use route Broadmayne to Dorchester Working Group

20/93   Cllr Macer-Wright reported that the group comprising himself, the Clerk and two members of the public had met remotely three times and was undertaking a detailed assessment of the route options.  It was hoped that these could be narrowed to three possibilities for discussion with officers of Dorset Council shortly.

Travellers on the Ridgeway track

20/94  The Clerk reported that the Gypsy and Traveller Liaison Officer had served a notice to quit on one of the travellers, requiring his departure by 18 August.  If he had not moved on by then a court order would have to be sought but there were severe delays in the courts and a date was unlikely before October.  One of the caravans was possibly unoccupied; if it had been abandoned then it would be removed.  Councillors reported other problems in the vicinity of the caravans, including rubbish and open fires.  A white van was also on site, and further along the track a tent and car had been observed.  After discussion it was agreed that a further direct approach should be made to Jonathan Mair, Corporate Director of Legal & Democratic Services at Dorset Council, asking for a permanent solution to the problem of access to the track to avoid the regular cost of mitigating the problems, and the deterrent effects on public access to this part of the AONB.

Consultation responses

20/95   Following comments from Councillors, the Clerk had prepared draft responses to the LGA Code of Conduct and DAPTC constitution consultations.  These were agreed.

Climate and Ecological Emergency Plan

20/96   Councillors received a paper on this issue prepared by Cllr Lamb.  It was agreed that comments on the paper and the draft resolution should be sent to Cllr Lamb, and that the matter would be considered at the September meeting.


20/97   The following items of correspondence were noted and actions agreed as appropriate.

(i) From the Dorset Race Equality Council (DREC) about actions for improving race equality.  It was agreed that the Clerk should advise DREC that the Parish Council has recently updated its equality and diversity policy.
(ii) From Power for People about the reintroduction of the Local Electricity Bill in Parliament (this will allow for more community-scale green energy production). It was agreed that the Parish Council would support this initiative and the motion would be taken at the next Parish Council meeting.
(iii) From the High Sheriff of Dorset about his 2020 awards.  It was agreed that the CERT team volunteers and the shop should be nominated for the group award.
(iv) From Dorchester Town Council about a consultation on the Dorchester Heritage Tourism Strategy.  It was agreed that comments on this should be sent to the Clerk who would collate the response.

Other matters of Report

20/98   (a) The Clerk reported on the following matters.

(i) Allotments The tenant who was failing to keep his plot in a good condition had been evicted and arrangements were being made to re-let the plot.  (ii) Temporary Road Closures. She was investigating why the Parish Council hasn’t been advised of  two recent closures affecting the Parish (Chalky Road on 3 August and Coombe Valley Road in July.
(iii) Following a report from a resident that fly-tipping (including asbestos waste) on Chalky Road was not being dealt with by Dorset Council the matter had been pursued and council officers had now advised that specialist contractors have been asked to deal with it.

(b) Chairman
Following complaints about the number of contractor vehicles being parked outside the 6 Chalky Road development, the Chairman had contacted the site manager.  It appeared that little could be done because Covid-19 precautions meant that contractors were no longer able to share vehicles although it was hoped that the “stoning-up” of the verges might help.

(c) Councillors
Cllr Griffith reported concerns about parking in front of the Olds development on Main Street, and fears that this  would continue when the properties were occupied.  The Chairman said he would discuss this with the Dorset Council officer, along with the Chalky Road footway issue.  He further reported that the vegetation at the Chalky Road/Coombe Valley Road junction needed cutting back as it was restricting visibility.  The Clerk would report this.
Cllr Lamb said that the standing-down of most of the CERT volunteers had been successfully achieved in the face of greatly reduced demand for their services.

Date of the next meeting

20/99                    The date of the next meeting was confirmed as Monday 7 September 2020 at 7.30 pm.  The location would depend on government restrictions at the time.