BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD REMOTELY ON 4 JANUARY 2021
Cllrs S Diamond, C Griffith, P Lamb, C Lawley, P Marriott, R Macer-Wright, and S Toogood.
Dr J Davis (Clerk), and two members of the public.
Apologies for absence
An apology for absence had been received from Dorset Cllr Tarr.
Declarations of Interest and requests for dispensations
There were none.
Minutes of meeting held on 7 December 2020
The minutes of the meeting held on 7 December 2020 were approved as a correct record. They would be signed in due course.
Planning and Tree Matters
(a) Decisions and correspondence on previous applications
(i) Footway in front of Old’s Mews The Chairman reported that following representations from both the Parish Council and the purchaser of one of the new homes on the site, efforts were being made by the planning officer to ensure that the planning condition requiring the expunging of the vehicular access points was enforced. It was understood that the developer had now submitted an application to undertake the works to the highways department and that a ‘compliance with condition’ application was being made to the planning department.
(ii) 10 Knighton Lane: erection of detached bungalow; the Parish Council noted that planning permission had been granted subject to 13 conditions.
WD/D/20/002673—7 Conway Drive: erection of ground floor and first floor extensions, decking, balcony and associated alterations. The Parish Council considered this application and, after discussion, resolved not to object, there being no planning reasons to do so. However, noting neighbour concerns about parking of vehicles during the construction period, the Parish Council agreed to monitor the situation and to approach the developer should problems arise.
Cllr Toogood reported on behalf of the Playing Field Association that the tennis court was back in use but that likely changes in corona-virus regulations might mean that would change. She also reported that the inspector who had undertaken the safety inspection of the play equipment for a number of years was giving up. A replacement was being sought but this was likely to mean an increase in the fee for which the PFA normally sought grant aid from the Parish Council.
The Chairman reported that the Village Hall was open for limited types of booking but that was also likely to change if the corona-virus regulations were amended.
Cllr Marriott reported that the West Knighton Village Green Committee had met: a number of repairs to the equipment were in hand but fundraising was on hold.
The Clerk read a report from the PCSO: crimes and incidents reported in Broadmayne in the last month included criminal damage to a parked van, theft of two electric bicycles from a garden shed and problems with cold callers (known as Nottingham Knockers) purporting to be ex-offenders making an income from selling goods door-to-door at inflated prices. The PCSO had also provided information and warnings about other scams which would be forwarded to the Chairman for inclusion on the website.
(a) The Clerk had prepared the January financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Macer-Wright, and RESOLVED to approve the following payments:
Payments already made
Dorset Council (bin emptying at playing field) £ 102.00
Wessex Grounds Services (3rd quarter grass cutting) £ 991.50
Steve Diamond (refund of Zoom fee) £ 14.39
South West Ambulance Service (defibrillator costs) £ 2,160.00
Information Commissioner registration fee (paid by direct debit) £ 35.00
(b) Budget and precept for 2021-22 The Parish Council noted that Dorset Council had advised Parish and Town Councils of the tax base rate for 2021/2022. For Broadmayne the 2020/21 rate was 537.4 and in 2021/22 it would be 529.4, a change of -1.5%. (The tax base is used to calculate the council tax charge on a property in Band D by dividing the precept by the tax base, the charges for the other bands being set proportions of this Band D charge.) Thus, in 2020/21 the Band D charge in Broadmayne was £50.24 and in 2021/22, if the precept demand was kept at £27,000, it would be £51.00; an actual increase of 1.5% or 76 pence. In view of this, the Parish Council resolved to maintain the precept demand at £27,000 as agreed at the December meeting (minute 20/145(b)).
Shared-use route Broadmayne to Dorchester Working Group
Cllr Macer-Wright reported that he had given a short presentation about the project at the December meeting of Knightsford Parish Council. The working group had also had a meeting with Cllr Tarr who would be helping with the liaison with landowners in the New Year. A further meeting with Dorset Council officers was due to take place in late January.
Travellers on the Ridgeway track
The Clerk reported that the derelict caravan had been removed from the site shortly after Christmas. The Parish Council welcomed this news but remained concerned that the problem would recur unless vehicular access to the track could be limited. The Clerk was asked to continue to liaise with Dorset Council about such a long-term solution to the problem.
Draft social media policy
The Parish Council noted a draft social media policy which had been prepared by the Clerk. After discussion, and agreement of an amendment, it was agreed to adopt the policy.
Other matters of Report
(a) The Clerk reported on the following matters.
(i) She had been contacted by the AONB Wild Purbeck Project Coordinator, who was responsible for administering the Silverlake Conservation and Community fund, who had sought to remind the Parish Council that the council or a group operating within the parish was eligible for funding of up to £5,000 per annum for a relevant project. Relevant projects were those to benefit habitats and wildlife, environmental improvement projects, and schemes which reduced vehicle use in the local area e.g. bike paths, walking routes, and schemes which increased access into the countryside for people with limited mobility and those from local urban areas. It was thought that the shared-use route (minute 20/157) might be eligible and it was agreed that the fund should be given wider publicity via the website
(ii) Allotments A long-standing tenant with a full-length plot planned to relinquish it at the end of the tenancy year. As the first person on the waiting list had asked to be removed, and the next two had accepted a half plot each, this change would reduce the waiting list to six. The tenant who was leaving planned to leave a poly-tunnel and another tenant had suggested that it could be used as a communal storage facility if moved to the space near the gate. After discussion it was agreed not to pursue this idea but to leave the poly tunnel in place for the incoming tenant.
(iii) Rights of way The Senior Ranger had advised that Dorset Council more usually installs self-closing galvanized metal gates in preference to kissing gates and that the cost of supplying and fitting a self-closing footpath gate on FP 7 to replace the stile would be £350.00. It was agreed that the Senior Ranger should be asked to proceed with the necessary negotiations with the landowner, with a view to paying for such a gate with CIL funding. It was further agreed that the Clerk should discuss with the Senior Ranger the possibility of replacing the stile on FP 1, at the parish boundary with West Knighton at the far end of the field behind the church, with a view to the Parish Council funding a similar gate there out of CIL funds, if it was a viable proposition.
Cllr Lamb said that during the course of meeting it had been announced by the Prime Minister that from tomorrow the whole of England would be subject to a full lock-down under which people would only be allowed to leave their homes for limited reasons. The new rules would become law as from Wednesday. Aly Carroll was therefore reactivating the Community Emergency Response Team with volunteer teams available to support residents with shopping (in conjunction with Corner House Stores), collecting prescriptions and dog walking.
Matters received after the publication of the agenda
Cllr Marriott had received from the South West Ambulance Service NHS Foundation Trust a Memorandum of Understanding in respect of the management of the defibrillator. It was agreed that Cllr Marriott should be named as the guardian but that certain requirements of the Memorandum should be queried with the Trust before it was signed. It was also agreed that Cllr Marriott should provide all Councillors with a list of the basic requirements for monitoring the defibrillator. Cllr Lawley volunteered to be the deputy guardian, should the need arise, for which he was thanked.
Date of next meeting
The date of the next meeting was confirmed as Monday 1 February 2021 at 7.30 pm. By Zoom, unless otherwise advised.