BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL ON
4 OCTOBER 2021

Present:

Cllrs S Diamond, C Lawley, R Macer-Wright and S Toogood.

In attendance:

Dr J Davis (Clerk), and 20 members of the public. Mr Paul Whittaker and Ms Karen Ellis were also present and were co-opted as Councillors during the course of the meeting (see minute 21/110).

Apologies for absence

21/107 An apology for absence had been received from Cllr Lamb.

Declarations of Interest and requests for dispensations

21/108 Cllr Toogood declared an interest in respect of minute 21/114(c), being a member of Broadmayne Playing Field Association.

Minutes of meeting held on 6 September 2021

21/109 The minutes of the meeting held on 6 September 2021 were approved and signed as a correct record.

Co-option of Councillors to fill casual vacancies

21/110 There were two volunteers to fill the two vacant seats on the Parish Council. It was proposed by the Chairman, seconded by Cllr Toogood, and RESOLVED that Mr Paul Whittaker be co-opted on to the Parish Council. It was proposed by the Chairman, seconded by Cllr Toogood, and RESOLVED that Ms Karen Ellis, be co-opted on to the Parish Council. The new Councillors signed declarations of acceptance of office.

Planning and Tree Matters

21/111

(a) Consultations

(i) Littlemayne Lodge—erection of single storey extension (neighbouring parish consultation). Members of the planning group had agreed that there was no objection to this application.
(ii) 56 Main Street—garage/log store. It was agreed that there was no objection to this application.

(b) Other planning matters

Proposed planning application for housing on land adjacent to Broadmead Following on from the public information event held in the village hall on 1 October, the Chairman invited members of the public to speak about the plans. There was a wide-ranging discussion, particular concerns expressed included the adequacy of the road network and junctions to support both construction traffic and extra residents’ movements, the number of houses which were planned including the percentage of affordable housing, the loss of agricultural land, drainage and infrastructure issues, pressure on village facilities, and the long-term security of the country park area from future development. The Chairman assured the meeting that the parish council was listening to the views of residents before forming a view on the proposal, and said that he would try to get a copy of the feedback on the session from the developers.

(c) Planning matters received after the publication of the agenda

3 Crosstree Close—erect extensions and detached car port. The Clerk would try to secure an extension to the consultation period because the Dorset Council planning website was temporarily off-line for necessary works. If an extension could not be obtained then Councillors would deal with the matter by email exchanges.

Public participation session

21/112 A member of the public asked what progress had been made with the Fibre Broadband (FTTP) initiative. Cllr Whittaker said that because there were insufficient pledges to Openreach by the deadline, Dorset Council had put the project out to tender and it was open to any company to bid to build the infrastructure. If sufficient pledges had been received by Openreach they would do the work within 12 months, otherwise it could take up to five years.

Reports

21/113 The Clerk read a report from the PCSO. There had been one house break-in recorded in Broadmayne in the period 6 – 29 September, and reports of attempted telephone scams.

Financial Matters

21/114

(a) The Clerk had prepared the October financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Macer-Wright and RESOLVED to approve the following payments:

Payments already made

Wessex Grounds Services (second quarter payment) £1,011.34
PKF Littlejohn (external audit fee) £ 240.00

Payments to be made

DAPTC (Neighbourhood Planning training fee) £ 39.00
Refund allotment rent £ 11.50

(b) The Clerk reported that the external auditors, PKF Littlejohn LLP, had completed the audit for the financial year ended 31 March 2021, and had identified no matters requiring attention. They had however observed that the insurance payment for the replacement of the SID should have more properly been netted against the cost of the replacement to avoid inflation of both the income and expenditure accounts. Councillors noted the Annual Return and the comment. It was proposed by the Chairman, seconded by Cllr Toogood and RESOLVED to approve and accept the Annual Return. The Clerk was thanked for her work preparing the paperwork for the audit.

(c) The report prepared by Cllr Toogood and the Clerk on the possible purchase of an outdoor table tennis table was considered. It was proposed by Cllr Macer-Wright, seconded by Cllr Lawley, and RESOLVED to purchase the Mant Leisure model, along with protective matting, at a total cost of £3580 plus VAT (including installation) using CIL monies. The table would remain the property of the Parish Council. A member of the public thanked Cllr Toogood and BPFA for taking this matter forward.

Community Governance Review (CGR)

21/115 The Chairman reported that he had discussed possible boundary changes with the Chairman of West Knighton Parish Meeting but that she and her fellow Councillors had decided that they did not wish to pursue the matter because they had already embarked on the preparation of a Neighbourhood Plan. The changes had been intended to ensure that the boundary at Oakwood, on Knighton Lane and at Littlemayne followed a more logical line.

Other matters of report

21/116

The Clerk reported as follows:

(i) Dorset Council was carrying out a consultation on a review of the Rights of Way Improvement Plan. They were inviting comments from individuals as well as parish and town councils. She would provide a link to Councillors so that they could provide her with comments for the parish council response and also ask the webmaster to put the information on the website so that residents could respond directly.
(ii) The digital register of members’ interests was now live and Councillors would shortly be receiving an invitation to upload their own information on-line.
(iii) The missing litter bin outside the children’s play area on Chalky Road had been replaced.
(iv) The overgrown section of Bramble Drove had been strimmed.

Cllr Macer-Wright reported as follows:

(i) He had attended a DAPTC course on Neighbourhood Planning; he learnt that the preparation of a plan was a two to three year process and also that government proposals to change planning legislation might limit their effectiveness.
(ii) The Broadmayne-Dorchester shared-use route working group had held a further meeting with Dorset Council officers. The Countryside Access Project Development Officer had agreed to take on the liaison with landowners, and there had been some useful comments about the development of an east-west route between Dorchester and Crossways, with the Broadmayne/West Knighton route built as a spur from that.
(iii) He was continuing to seek assistance from the landowner in respect of the land needed for the Tadnoll spring head project.

Date of next meeting

21/117 The next scheduled meeting would take place on Monday 1 November 2021. The Chairman reported that the village hall would be unavailable then and it was agreed that the availability of St. Martin’s Community Hall should be investigated.