Cllrs S Diamond, P Lamb, C Lawley, R Macer-Wright, S Toogood and P Whittaker.

In attendance

Dr J Davis (Clerk) and six members of the public.

Apologies for absence


An apology for absence had been received from Cllr Ellis.

Declarations of Interest and requests for dispensations


Cllr Toogood in respect of minute 22/82(b), being a member of the Broadmayne Playing Field Association committee.

Minutes of meeting held on 6 June 2022


The minutes of the meeting held on 6 June 2022 were approved and signed as a correct record.

Planning and Tree Matters


(a) Decisions and correspondence on previous applications The following decisions were noted:

(i) P/HOU/2022/01380—22 Chalky Road: erect first floor accommodation above garages; change log store to workshop.  Planning permission granted subject to three conditions.
(ii) P/HOU/2022/02715—11 High Trees: demolish garage; erect two storey side extension, front porch and two-storey bay window at rear.  Planning permission granted subject to three conditions.

(b) Consultations

(i) P/HOU/2022/03798—The Old Stables, Osmington Drove: erection of front porch & replace existing porch with new extension.  The Parish Council considered this application and resolved not to object to, or comment on, the proposal.

(c) Any planning matters received after publication of the agenda

The Parish Council noted the application: P/CLP/2022/04039—16 Littlemead: formation of rear dormer.  This being an application for a “certificate of lawful purpose”, the proposed works falling within the parameters of permitted development, there was no right to object or comment.

Public participation


(i) A member of the public asked if the Parish Council knew anything about the article which had appeared in a recent edition of the Dorset Echo, which stated that all 80 houses in the proposed development adjacent to Broadmead were to be “affordable”.  He further asked if this meant that a new planning application had been submitted.  The Chairman said that the Parish Council had been told nothing new about the proposed development and that, as far as he was aware, no new application or documentation had been submitted to Dorset Council.  However, the Parish Council had been invited to meet with representatives of the developers shortly and he would relay any news about the situation to residents as soon as possible after that.
(ii)  A member of the public asked if the hedge on Chalky Road, opposite the allotments, could be cut back.  The Clerk explained that it had recently been trimmed by the Parish Council’s contractors.  In discussion, it was agreed that more significant action was necessary, and the Clerk was asked to raise the matter with the Community Highways Officer to see if he could establish the ownership of that stretch of land.

Financial Matters


(a) The Clerk had prepared the July financial statement, showing the receipts and payments since the last meeting.   It was proposed by Cllr Toogood, seconded by Cllr Whittaker, and RESOLVED to approve the following payments:

Payments already made

Broadmayne Village Hall (hire for annual parish meeting)                   £     18.00

Communicorp (further box of Jubilee mugs)                                           £   266.02

Payments to be made

Mrs C Diamond (Jubilee tea expenses)                                                   £     88.38

Wessex Grounds Services (first quarter grounds maintenance)        £1,031.56

Ace Office Environments (5 packs A4 paper)                                         £     23.88

Mr S Diamond (refund of cost of fancy dress prize)                              £       5.99

(b) Following discussions at the June Parish Council meeting (see minute 22/70,) the Playing Field Association had investigated the costs of the proposed new equipment and works in the children’s play area.  It was proposed by Cllr Lawley, seconded by Cllr Lamb, and RESOLVED that the Parish Council should purchase, and then gift to the Playing Field Association, a new slide and grass saver mats at a cost of £4350 + VAT (to be paid for from CIL funds).  It was further agreed in principle to award a grant of up to £5,000 to Broadmayne Playing Field Association for improvement works in the play  area (exact sum to be formally approved on receipt of the grant application form).



Cllr Macer-Wright had suggested that the Parish Council consider submitting a motion for consideration at the DAPTC AGM in November on the issue of 20 mph speed limits and had drafted a suggested form of words:  “BPC urges DAPTC to make the strongest representations that Dorset Council should adopt an updated vehicle speed limit policy where more vulnerable users and the environment are given precedence over motor vehicles following the updated Highway Code. A default speed limit of 20mph should be adopted within built up urban areas and in villages”.  Councillors agreed with the principle of the motion, but not the wording which was considered to be too prescriptive.  Cllr Macer-Wright agreed to re-draft the motion for further consideration at the August Parish Council meeting.

Audit of seats


As agreed at the June Parish Council meeting, the Clerk had undertaken an audit of the condition of all the public seats owned by the Parish Council and produced a report.  After discussion it was agreed that three of the seats (the two in the children’s play area and the one at the junction of Chalky Road and Woodlands) and possibly one other, should be replaced with new recycled plastic seats.  The remaining seats would be refurbished.  The Clerk was asked to obtain costs for replacing three or four seats, the removal of the old seats, and the refurbishments for consideration at a future meeting.

Other matters of report


(a) The Clerk reported on the following matters:

(i) Request for additional bus stop on A352  The Parish Council’s support for this request to be put to Dorset Council had been reported to the Knightsford Parish Clerk who would be passing the request to Dorset Council.
(ii) Street name plates: all the name plates had been surveyed and a further damaged one reported to Dorset Council (Rectory Road/Conway Drive junction).  A few were obscured by private garden hedges and it was hoped that residents would make sure that hedges were cut back where that was happening.
(iii) Grant application from school: the school had been unable to book the hall for the extra performance of the school play this year and would not need a grant.
(iv) Purchase of a second SID: The possibility of purchasing a second SID had been discussed with the relevant officer at Dorset Council.  He had said that the first step would be to have a speed survey undertaken for which there would be a charge.  He further explained that if another site was identified on Chalky Road then the Parish Council would need to utilise the existing SID sharing it between 3 sites.   If it was thought desirable to purchase another SID just for Chalky Road, then it would have to be taken down every 6 weeks for a period, as SIDs are not allowed to be a permanent fixture.  The Clerk was asked to investigate the cost of speed surveys and where SIDs can be located in respect of 30 mph limits in case a fourth site could be identified.
(v) Redundant ‘No Footway’ sign on Chalky Road: this has been reported.
(vi) Village entrance ‘gates’: Efforts were being made to get quotes for the refurbishment and painting of the gates.

(b) The Chairman reported that the D-Day Fest held on 18 June had been a great success, and that congratulations were due to all those involved in its organisation.

(c) Councillors  Cllr Whittaker reported that the FTTP broadband project continued to progress and that pledges were still being sought.

Date of next meeting


The next meeting would take place on Monday 1 August 2022 in the Methodist Church Hall, unless otherwise advised.