Minutes 5th December 2016

Minutes of the Meeting Held On Monday 5 December 2016 in the Methodist Church Hall, Broadmayne

Present Cllrs S Diamond, D Eaglestone, C Griffith, K Jury, P Lamb and S Toogood.
In attendance Dr J Davis (Clerk), District Cllr N Bundy (from minute 16/163(b)) and four members of the public.

Apologies for absence
16/160 Apologies for absence had been received from County Cllr Canning and District Cllr Thacker.

Declarations of Interest
16/161 Cllr Lamb, having a disclosable pecuniary interest, namely owning property within the parish, had made a written application to the Clerk, seeking dispensation, under section 31(4) of the Localism Act 2011, to allow him to speak and vote in respect of the setting of the Council’s budget and precept (minute 16/166(b)). The Council resolved to grant this dispensation. (See minute 16/144 for dispensations relating to other Councillors.)

Minutes of meeting held on 7 November 2016
16/162 The minutes of the meeting held on 7 November 2016 were approved and signed as a correct record.

Planning and Tree Matters

(a) Decisions and correspondence on previous consultations The following matter was noted: Broadmayne Surgery, Osmington Drove; grant of non-material amendment to planning application: keep the existing window on the first floor above the proposed garage and reduce the proposed garage roof pitch from 40 to 25 degrees. (ii) TPO at Lytchetts The Senior Tree and Landscape Officer at WDDC had responded to the query about this: the Order had been prompted by the removal of a tree which had been marked for retention on the planning application drawings. The Order was to enable the District Council to control any future felling and replacement.
(b) Consultations Olds Broadmayne (24 Main Street): demolish existing garage and erect two 3-bedroom semi-detached houses and five 3-bedroom terraced houses. The Parish Council considered this application and listened to comments from members of the public. The Parish Council resolved to object to the application on a number of grounds including the density of the houses, the insufficient provision of parking spaces, and the dangerous access on to Main Street. It was agreed that the objection should also include reference to the need for the redevelopment of this site to include the provision of a footway on the western side of Chalky Road, between St. Martin’s Close and Main Street
(c) Any other planning matters Alleged unauthorised development in Watergates Lane: the Clerk had asked the Environment Agency about the drainage arrangements for swimming pools and had received a comprehensive reply which indicated that an Environmental Permit may be required if the owner intended to discharge the pool water to ground or surface water. This would be drawn to the attention of the householder.

Public participation session
16/164 Members of the public drew the Parish Council’s attention to a number of highway verge issues on Knighton Lane, and to a problem with the new multi-play equipment in the children’s play area. These would be investigated and dealt with as necessary. The Council was thanked for its improvements to the entrance to the allotments.

16/165 District Cllr Bundy reported that the results of the local government reorganisation consultation had just been published, and could be viewed on the Dorsetforyou website. Overall, there was clear support for moving to two councils (the exception being Christchurch where there was less enthusiasm). In general, across all areas of Dorset, there was a preference for option 2b (a unitary council in the more urban area comprising Bournemouth, Christchurch and Poole, plus the services currently provided by Dorset County Council in that area, and a unitary council in the more rural area comprising East Dorset, North Dorset, Purbeck, West Dorset, Weymouth & Portland, plus the services currently provided by Dorset County Council in that area). On 23 December, a public report would be published for consideration by each council involved which would be taken through its usual democratic process via meetings in January. Only after that would a decision be made on which, if any, proposal the Dorset councils would submit to the Secretary of State for consideration.

Cllr Toogood reported on behalf of the Playing Fields Association (PFA) that the AGM had been well attended, and a new Committee had been formed. The Chairman reported that the Village Hall Management Committee had decided to cease the Film Night events as they were losing money, and that they would be seeking a grant from the Parish Council for assistance towards improving emergency access on the southern side of the hall.

Financial Matters

(a) Financial Statement The Clerk presented the November financial statement, and drew the Council’s attention to the receipts and payments since the last meeting. It was proposed by Cllr Toogood seconded by Cllr Griffith, and RESOLVED to approve payments as follows:
Payments already made
Wessex Grounds Services (improvement works on playing field) £384.00
The Information Commissioner (registration fee) £35.00
Broadmayne Playing Fields Association (grant) £5,000.00
Payments to be made
Dorset County Council (stickers for road closure signage) £9.60
Steve Diamond (refund of cost of RIBA building contract) £45.00
Janet Davis (clerk’s salary: Oct/Nov/Dec) £1,105.76
HMRC (Income tax on clerk’s salary: Oct/Nov/Dec) £276.40
(b) It was noted that minute 16/149(a) was incorrect. The sum payable to DAPTC was £35, not £30.
(c) Budget and precept The second draft of the budget was considered. After discussion, it was proposed by Cllr Eaglestone, seconded by Cllr Griffith and RESOLVED to accept the revised version, with the precept set at £25,800.

Parish Plan
16/167 Cllr Eaglestone reported that he had attended a DCC meeting at which the experimental 50 mph speed limit on the A352 had been reviewed. Regulations governing the siting of repeater signs had recently been amended so it was planned to move some of these; other measures to improve safety on the road were being considered. The re-surfacing of the A352 between Bramble Drove and the Warmwell roundabout would take place over a three week period between October and December 2017; he would liaise with County Cllr Canning and DCC officers about the provision of other promised road safety measures to coincide with that work. He also reported that there would be a meeting in the New Year about the Community Speedwatch initiative. There was to be a new coordinator and a review of procedures so it was possible that the scheme could be re-started in Broadmayne. The Clerk reported that she was due to attend a meeting about the proposed Broadmayne to Dorchester cycle track in the New Year with a DCC officer and a representative of Dorchester Town Council.

Emergency Plan
16/168 Cllr Jury reported that he hoped to circulate a draft of this for the January meeting of the Parish Council

Village Hall project
16/169 The Chairman reported that following the interviews of the two preferred building companies in November, the working party had recommended that the contract be offered to Spetisbury Construction Ltd. He proposed that the Parish Council should endorse that recommendation and authorise the negotiation of a contract. This was seconded by Cllr Griffith and RESOLVED.

16/170 The following items of correspondence were noted and any necessary actions agreed:

(i) Letter from parishioner about the road safety problems caused by the hedges alongside the A352 between Bramble Drove and Rectory Road, and a caravan permanently parked in Chalky Road. The Parish Council was of the view that the problem was the width of the road rather than the hedges, and that the hedges actually served to slow down the traffic. The caravan, which was causing visibility problems, would be drawn to the attention of the Police Community Support Officer.
(ii) Changes to Dorset CC’s concessionary travel scheme in respect of travel before 9.30am: a poster about this would be displayed, and details of the consultation included in the next issue of ‘Compass’.

Matters of Report
16/171 The Clerk reported that

(i) some allotment tenants were still parking on Chalky Road because they were unhappy with the visibility at the allotment entrance on exiting in vehicles and
(ii) that DCC’s highways department was planning to hold a workshop for parish councils because of the levels of dissatisfaction being expressed.

Date of next meeting
16/172 The date of the next meeting was confirmed as Monday 9 January 2016 at the Methodist Church Hall at 7.30 pm.