BROADMAYNE PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING
HELD IN ST. MARTIN’S COMMUNITY HALL ON

6 DECEMBER 2021

 

Present

Cllrs S Diamond, K Ellis, C Lawley, R Macer-Wright, S Toogood and P Whittaker.

In attendance

Dr J Davis (Clerk), and 5 members of the public.

Apologies for absence

21/130

Apologies for absence had been received from Cllr Lamb and Dorset Cllr Tarr.

Declarations of Interest and requests for dispensations

21/131            

(i)  See minute 21/119(i) for the grant of dispensations in respect of the setting of the budget and precept.
(ii)  Cllrs Ellis, Lawley and Toogood declared an interest in the proposed development of the field adjoining Broadmead, having properties adjoining or close to the site (minute 21/133(b).
(iii) Cllr Toogood declared an interest in respect of minute 21/135(a), being a member of the Broadmayne Playing Field Association (BPFA) Committee.

Minutes of meeting held on 1 November 2021 

21/132            

The minutes of the meeting held on 1 November 2021 were approved and signed as a correct record.

Planning and Tree Matters

21/133 

(a)   Decisions and correspondence on previous applications  The following decisions were noted:

(i) 56 Main Street: garage/log store; planning permission granted subject to four conditions.
(ii) 3 Crosstree Close: erect extensions and detached car port; planning permission granted; planning permission granted subject to four conditions.

(b)  Other planning matters  Proposed planning applications for housing on land adjacent to Broadmead  The Chairman reported that SSL had held a further meeting with the Parish Council to explain progress with the preparation of the planning application.  The key issues to emerge from the meeting were that
(i) the applications would be submitted to Dorset Council within the next two weeks;
(ii) SSL was proposing to send a newsletter to residents shortly;
(iii) there would be two applications:  one seeking planning permission for up to 90 residential dwellings, together with open space, allotments and enhanced drainage features (outline application to determine access only) and a second seeking planning permission for  change of use of agricultural land to a Suitable Alternative Natural Greenspace (SANG) and temporary formation of a construction haul road in the field to the north of the development;
(iv) 33% of the houses would be affordable and as a result of comments made at the consultation there would be more smaller houses;
(v) the buildings adjacent to Broadmead itself would be predominantly bungalows;
(vi) whilst the initial application would only seek to establish the site access, it would set parameters against which Dorset Council would have to judge the future detailed plans;
(vii) the outline application would specifically seek to address issues relating to the use of Bramble Drove, the Rectory Road/A352 junction and pedestrian access on Chalky Road and Rectory Road;
(viii) the developers would shortly be carrying out an archaeological  trenching exercise on the main field (this was required by the Dorset Council archaeologist).
The Chairman further reported that the head teacher of Broadmayne First School had indicated that the school had the capacity to accommodate more pupils and that any children resident in Broadmayne would have priority over those from further afield.  He also said that once the planning applications were available, the Parish Council would be sending out a survey to residents in order to ascertain the views of the community.

Reports

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(i)  Cllr Toogood reported that BPFA had held its AGM but was still struggling to find Committee members and that following further advice from the manufacturer, it had been decided not to proceed with the outdoor table tennis table project, there being insufficient space to accommodate it safely.
(ii) The Chairman reported that the Village Hall bookings were slowly recovering and that the hall management committee was exploring the installation of solar panels.
(iii) The Chairman reported that he had been unable to attend the DAPTC AGM but the meeting report indicated that all the motions had been approved along with a subscription increase of 3.2%.
(iv) The Clerk reported that she had attended a recent meeting of the Dorset Branch of the Society of Local Council Clerks where the Chief Executive of DAPTC had explained that in the new year it was anticipated that DAPTC and Dorset Council would commence monthly webinars for Parish and Town Councillors on the work of DC departments.  He also said that the DAPTC Area Committees would be re-invigorated in 2022.   

Financial Matters

21/135

(a) The Clerk had prepared the December financial statement, showing the receipts and payments since the last meeting.
It was proposed by Cllr Lawley, seconded by Cllr Macer-Wright, and RESOLVED to approve the following payments (including the grant to BPFA):

Payments already made

Fresh-Air Fitness (Service of fitness trail)                                          £   695.78
Morelock Signs (repair of SID)                                                              £   312.00 

Payments to be made

Ace Office Environments (A4 paper supply)                                         £    14.34
St. Martin’s PCC (Hall hire: 4 PC meetings)                                          £    88.00
Broadmayne Village Hall (hall hire:  2 PC meetings + one other)     £    33.50
DAPTC (new Councillor training)                                                             £    35.00
Clerk’s salary (Oct/Nov/Dec)                                                                    £1,498.12
Allotment deposit/rent refund                                                                   £    57.00

The Parish Council considered separately a grant application from BPFA for £687.28 to cover the cost of their insurance (this had been budgeted for).

(b)        In respect of the repair of the SID, the Clerk explained that, while at the eastern end of the village, it had been knocked off its pole, resulting in damage to the screen.  The “Authority to spend” provisions in the Financial Regulations had allowed the Clerk and Chairman to authorise expenditure on a replacement screen which had been fitted by a Dorset Council officer. Dorset Council officers had subsequently recommended that the post be moved further away from the road but advised that the Parish Council would probably have to pay for this.  The cost to take down the existing SID post and re-erect it in a new position would be £ 331 plus VAT.  If the existing post proved to be unusable the cost to take it down and supply and erect a new post in a new position would be £389 plus VAT. After discussion it was agreed in principle to pay for the post to be moved, and for a new post to be purchased if necessary, although concern was expressed that Dorset Council, which had erected the post originally was not meeting the cost of moving it.  It was agreed that a letter be sent to Dorset Cllr Tarr expressing that concern.  David Eaglestone was thanked for all his work with the SID.

(c) Draft budget for 2022-23  The Clerk reported that she had made the amendments to the CIL payments discussed at minute 21/124(b), and also made a further amendment to take account of the fact that the purchase of the outdoor table tennis table would not be going ahead.  Subject to a typographical correction, again to the CIL figures, it was proposed by Cllr Toogood, seconded by Cllr Whittaker, and RESOLVED to adopt the draft budget, with the precept set at £27,000.

Other matters of report

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(a) The Clerk reported as follows:
(i) There had been a further incidence of fly tipping on Ridgeway, close to the Chalky Road junction; this had been reported.
(ii) Allotments There had been further changes in tenants at the allotments and there was no longer a waiting list.
(iii) Dorset Council had announced changes to the Community Governance Review timetable owing to the significant number of submissions which had been received; recommendations would now be put to the full Council in February 2022, with public consultation on the draft recommendations between February and May.  Any changes subsequently decided would come into operation in time for the next scheduled elections in 2024.
(iv) NALC Smaller Councils Committee   As Cllrs had indicated support for Cllr Josephine Parish from Corfe Castle Parish Council, the Clerk had submitted a vote for her on behalf of Broadmayne Parish Council.

(b) The Chairman reported that the Remembrance Sunday ceremony had been very well attended and he thanked all those who had participated and assisted: Jenny Bagnall, Keith Blandamer, Luke Makepeace (who provided the music) and David Eaglestone and the team of road marshals.
He further reported that the village hall would not be available on the Sunday of the Queen’s Platinum Jubilee weekend, so it was proposed that any Parish Council events would take place on Friday 3 June 2022.

(c) Councillors
Cllr Macer-Wright noted that NALC was encouraging councils to lobby MPs and ministers in support of the right to hold council meetings remotely when appropriate; model letters had been provided to help with this.  It was agreed that Broadmayne Parish Council should send such letters.
Cllr Ellis reported that she had encountered motor-bikers using Osmington Drove.  As this is a bridleway they should not have been there and she had advised them accordingly.
Cllr Whittaker reported that the Department for Digital, Culture, Media & Sport (DCMS) had agreed to increase the value of the pledged vouchers for registered businesses within the villages to £3,500 each.  This meant that just over 75% of the target needed for Openreach to commence the build had been reached.  Despite the shortfall, Openreach had agreed to build the FTTP infrastructure if a legal entity could be established which would be responsible for paying the difference should there be any shortfall from the voucher pledges.  His was investigating this further.  He also reported he understood that some properties on the eastern edge of the parish already had access to FTTP and he had asked DC to confirm the specific addresses so that  the residents could be advised.
On Neighbourhood Watch, he reported that following an email communication and advertisement in Compass magazine about the dangers of scammers, little interest was shown from people for further advice on the subject.  However, for those people who were interested in further information, he hoped to arrange a session in the village hall early in the New Year.

Date of next meeting

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The next scheduled meeting would take place on Monday 10 January 2022 in St. Martin’s Community Hall.