BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 6 JANUARY 2020
IN THE METHODIST CHURCH HALL, BROADMAYNE

Present

Cllrs S Diamond, C Griffith, P Lamb, R Macer-Wright, P Marriott, and S Toogood.

In attendance

Dr J Davis (Clerk) and 13 members of the public.

Apologies for absence

20/1 Apologies for absence had been received from Cllr Lawley and Dorset Cllr Tarr.

Declarations of Interest

20/2 Cllr Marriott declared an interest (as set out in the register of members’ interests) in the planning matter at minute 20/4(b)(iii).

Minutes of meeting held on 2 December 2019

20/3 The minutes of the meeting held on 2 December 2019 were approved and signed as a correct record.

Planning and Tree Matters

20/4 (a) Decisions and correspondence on previous applications

The following matter was noted: 49 Chalky Road: non-material amendment to application WD/D/18/002624 (changes to internal layout and south-facing part of extension); permission granted.

(b) Consultations

(i) Land at Knighton Lane: amended plans in respect of the application for the erection of three dwellings with access and parking to rear. The Parish Council considered the amended plans and the views of local residents and, after discussion, agreed to maintain the objection made to this application in June (see minute 19/79(b)), and to say that the amended plans, which changed the parking arrangements, only served to increase the grounds for objection because of the likely impact on the drainage of the site, and the flow of water in the nearby ditch, noting that the scrub adjacent to the site and neighbouring field are presently flooded. On-going concern was also expressed about the need to investigate and report on the archaeology of the site.
(ii) 28 Watergates Lane: erection of replacement conservatory. The Parish Council considered this application and, after discussion, resolved not to object to the proposal.
(iii) 12A Knighton Lane: demolition of existing conservatory and erection of side extension. The Parish Council considered this application and, after discussion, resolved not to object to the proposal but to make a comment about inaccuracies in the planning application form regarding a tree on the boundary of the site and the visibility of the planned extension from the road.
(iv) 7 High Trees: erection of single storey rear extension (demolish front porch). The Parish Council considered this application and, after discussion, resolved not to object to the proposal.

Public participation session

20/5

(i) A member of the public reported concerns about the retaining wall on the eastern side of Knighton Lane. The Clerk was asked to report this to Dorset Council.
(ii) A member of the public reported that on 28 December raw sewage had been discharged into the river from the Wesex Water installation at the bottom of Knighton Lane. He had reported the matter to Wessex Water who had attended. He expressed concern about the impact of this discharge on the environment and on the trout farm and the watercress beds which are further downstream. The Clerk was asked to raise this matter with both Wessex Water and the Environment Agency to ascertain what measures were being put in place to prevent it happening again, whether the effect on the trout farm and the watercress bed was being monitored and what remedial measures would be undertaken to clean up after this incident.
(iii) Residents of Bakers Paddock reported that they had experienced flooding problems over the past few weeks. The situation had been reported to Dorset Council and a team had attended and pumped away a considerable amount of water however one household was still experiencing problems and continuing to pump away water independently. The problem appeared to be related to the ditch behind the properties which was not draining freely. It was also reported that there had been ground water problems on Main Street and that the ditch on Cowleaze Road was silted up. The flooding issues at Martel Close also required resolution (see minute 19/153(i)). After discussion it was agreed that these matters should be pursued with Dorset Council in the first instance, and that Cllr Macer-Wright should be appointed as Flood Warden for the village, to be first point of contact when flooding issues arise in the future.
(iv) A member of the public expressed concern about the possibility of the reduction of the status of the Ridgeway as a means of preventing further traveller encampments (see minute 19/154). He was of the view that other measures were possible which would not remove the rights of other legitimate users of the route. These comments were noted.
(v) A member of the public expressed concern about the signage on the proposed permissive paths on the JV Farming land to the west of Knighton Lane which he considered was discouraging users. The Clerk had raised this with the manager of the land who had advised that it was still intended to provide permissive paths but that they were presently being mapped by the land agent. The member of the public was of the view that these paths had been in use for sufficient time to be claimed as public rights of way. The Clerk would advise on this further.

Reports

20/6 Cllr Toogood reported that the basketball practice area at the Playing Field had been resurfaced; the line markings would be re-painted in the spring.

Financial Matters

20/7 The Clerk had prepared the January financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Marriott, and RESOLVED to approve the following payments:
Payments already made
DAPTC (seminar fee) £ 70.00
Payments to be made
Wessex Grounds Services (third installment: grass & hedge cutting £967.32

Damage to the SID and its replacement

20/8 The Clerk reported that confirmation had been received from the insurers that they would pay the cost of the replacement SID less the excess of £250 and the VAT which the Parish Council would be able to reclaim. The sum to be received therefore amounted to £2095.00. Arrangements were in hand to purchase the replacement machine which would be delivered directly to David Eaglestone.

Damage to the Broadmayne entrance ‘gates’ at the eastern end of the village

20/9 The Clerk reported that Dorset Council officers had advised that it would cost in the region of £2,200, plus VAT but including labour, to replace the two wooden gateway entrances with UPVC gateways. After discussion it was agreed to give the matter of the repair or replacement of the gates further consideration at a later date as such expenditure had not been included in the budget.

Flooding issues and the provision of sandbags in Broadmayne

20/10 Flooding issues were discussed during the public participation session. The Chairman reported that the old salt bin would be moved from the Black Dog car park to the village hall car park where it would be used to store sandbags.

NALC’s consultation in respect of the Home Office consultation on strengthening police powers to tackle unauthorised encampments

20/11 The Clerk was asked to prepare a draft response and to circulate it to Councillors for comment so that a response could be agreed at the February Parish Council meeting.

Correspondence

20/12 The following correspondence was noted and action agreed where appropriate:

(i) From Dorset Council: allowances for Parish and Town Councillors.
(ii) From DAPTC: subscription rates for 2020/21.
(iii) From Dorset Council: confirmation of Tax Base for 2020/21.
(iv) From Dorset Council: New Local Plan—invitation to Parish Councils to attend workshop on 3rd February. It was agreed that Cllr Lamb would attend.
(v) From Dorset Council: consultation on the draft Dorset Heathlands Framework supplementary planning document. It was agreed that the Clerk should review this document and draft a response for consideration by Councillors.
(vi) From DAPTC: invitation to nominate Chairmen of Dorset Parish Councils for a ballot to attend a Royal Garden Party. It was proposed by Cllr Toogood, and agreed by the Council, to nominate the Chairman, Cllr Steve Diamond, in recognition of his work on the village hall extension project, together with his ongoing contribution to the quality of community life in Broadmayne.

Matters of Report

20/13

(i) The Chairman reported that the WI were embarking on a tree planting project and were asking for possible sites to be suggested.
(ii) Cllr Marriott reminded the meeting that the next defibrillator training session would take place on Thursday 16th January at 7pm in the village hall.
(iii) Cllr Griffith reported that there was still rubbish on the Ridgeway, left after the travellers vacated the site. The Clerk would report this to DWP.
(iv) Cllr Griffith reported that the planting around the junction of Chalky Road with Coombe Valley Road did not appear to have been removed. The Clerk would report this to Dorset Council highways team.
(v) Cllr Macer-Wright suggested that it would be helpful if a representative of Dorset Council able to speak on flooding matters was invited to speak at the Annual Parish Meeting in May. This was noted.

Date of next meeting

20/14 The date of the next meeting was confirmed as Monday 3 February 2020 at the Methodist Church Hall at 7.30 pm.