BROADMAYNE PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD REMOTELY ON 7 SEPTEMBER 2020

 

Present

Cllrs S Diamond, C Griffith, P Lamb, C Lawley, P Marriott, R Macer-Wright, and S Toogood.

In Attendance

Dr J Davis (Clerk), and five members of the public.

Apologies for absence

20/100                        An apology for absence had been received from Dorset Cllr Tarr.

Declarations of Interest

20/101                        There were none.

Minutes of meeting held on 3 August 2020

20/102                        The minutes of the meeting held on 3 August 2020 were approved as a correct record. They would be signed in due course.

Planning and Tree Matters

20/103

(a)  Decisions and correspondence on previous applications

Provision of footway on Chalky Road beside Olds garage site.  The Chairman reported that he had again met representatives of the developers on site, along with a Dorset Council Highways officer.  The officer’s opinion was that it was inappropriate to continue the footway south of the vehicular entrance to the new houses because there was no public footway beyond that point to which it could be linked, even if part of the flowerbed of The Willows was used.  There appeared to be no solution to this problem.  The officer had however agreed to investigate what measures might be put in place to prevent parking on the footway on Main Street, in front of the new properties.

The Parish Council noted the following decisions

(i) 2A Main Street: use of the land to site a mobile home granny annexe for use incidental to the main dwelling; application for a lawful development certificate granted.
(ii) 35 Main Street: single storey extension to rear; planning permission granted subject to two conditions.
(iii) The Old Stables, Osmington Drove: erection of ancillary accommodation; planning permission granted subject to four conditions.

(b) Consultations 10 Knighton Lane: amended plans for the erection of a detached bungalow.  The Parish Council considered the amended plans and the views of local residents and, after discussion, resolved to reinforce its original objection to this proposal, the grounds of which were the over-development of the site and the exacerbation of existing traffic movement problems on Knighton Lane, neither of which issue had been addressed by the amended plans.

(c) Other planning matters

(i) The Ministry of Housing, Communities and Local Government had published three consultation documents on reform of the planning system.  It was agreed that Councillors would send comments to the Clerk who would draft responses, noting in particular concerns about the diminishing role of locally elected representatives in the planning process, and the importance of the provision of adequate infrastructure when housing plans were being considered.
(ii) In reply to a query about the non-determination of the planning application for the redevelopment of Whitcombe Stables, the Clerk had been advised that the planning authority had adopted a positive Environmental Impact Assessment screening opinion in this instance. In this context, the agent for the developer intended to submit an environmental statement and the planning application was on hold until such a statement has been submitted.

Public participation

20/104                        A member of the public expressed his concerns about the Dorset Council response to problems which were reported on-line.  He had reported gravel deposits on Chalky Road, in particular after the recent storm, but these had not been cleared adequately.  It was agreed that the Clerk would pursue this with the Community Highways Officer.  He had also reported blocked drains on Conway Drive which had led to flooding in Rectory Road and Rectory Close during the storm.  Cllr Macer-Wright (Flood Warden) said that in future, reporting issues like this might be more productive if pursued more systematically, with photographic evidence of the problems, and the assistance of Dorset Cllr Tarr.

Reports

20/105                       

Cllr Toogood said the Playing Fields Association Committee was continuing to correspond remotely.
The Chairman reported that the Village Hall was now taking bookings from long-standing users. Risk assessments and precautions having been undertaken, the hall Trustees were confident that the hall was Covid-19-secure. They considered the re-opening to be important because of the vital wellbeing aspects of meeting up and socialising.
The Clerk read a report from Alison Donnison, PCSO.  There had been one reported crime in Broadmayne in August, involving rogue traders.  A suspicious incident involving a van in Watergates Lane had been reported, and there had also been reports of anti-social behaviour and dangerous driving.  She advised the public to report any suspicious incidents by calling 101, or via the Dorset Police website.
Cllr Marriott said that the West Knighton Village Green Committee was meeting via Zoom and that two new committee members had been appointed.  Fund-raising was proving difficult in present circumstances.

Financial Matters

20/106

(i) The Clerk had prepared the September financial statement, showing the receipts and payments since the last meeting.   It was proposed by Cllr Macer-Wright, seconded by Cllr Griffith, and RESOLVED to approve the following payments:

Payments already made

Steve Diamond (refund of monthly ‘Zoom’ fee)                           £     14.39

Payments to be made

Ricoh (photocopier ‘click’ charge)                                                  £       3.62

J. Davis (clerk’s salary: July/August/September)                       £1,167.12

HMRC (PAYE income tax on above)                                            £   291.60

water2business (allotment water bill: February to August)    £   293.19

(ii) The Parish Council considered a paper prepared by the Clerk, setting out three estimates for the replacement of the roof of the old bus-shelter.  After discussion it was agreed that the replacement roof should be GRP fibreglass.  Since two of the estimates were very close, it was agreed that the Chairman and Clerk should investigate those two contractors further and make the final decision.

Shared-use route Broadmayne to Dorchester Working Group

20/107           

Cllr Macer-Wright reported that the group was continuing to meet.  The key issue emerging was the route to be taken between West Knighton and West Stafford.  Contact had been made with the Transport Strategy Manager at Dorset Council and it was hoped that a meeting with Dorset Council’s Green Infrastructure Advice Team would be held in September.

Travellers on the Ridgeway track

20/108           

The Clerk reported that the Gypsy and Traveller Liaison Officer had advised  that the travellers had not left the site by the 18 August, as required by the notice to quit.  She had therefore asked the legal department to apply for a court date.  The Clerk had also approached Jonathan Mair, Corporate Director of Legal & Democratic Services at Dorset Council.  He agreed with the Parish Council that the problem would persist unless or until a Traffic Regulation Order supported by physical measures was put in place. He intended to discuss this further with colleagues.

Climate and Ecological Emergency Plan

20/109                       

Following consideration of Cllr Lamb’s paper at the August meeting, and subsequent exchanges, the following motion was proposed by Cllr Lamb, seconded by Cllr Macer-Wright, and RESOLVED:

  1. BPC is supportive of Dorset Council’s response to the Climate and Ecological Emergency, and will engage fully with the consultation and development of an action plan.
  2. BPC will align its own plans and activities with those of DC’s Climate and Ecological Strategy and Plan.

Power for People (the Electricity Bill)

20/110                       

Following consideration of the matter at the August meeting, the following motion was proposed by Cllr Macer-Wright, seconded by Cllr Lawley, and RESOLVED:

That Broadmayne Parish Council

(i) notes that the Local Electricity Bill

        • aims to address the current situation, whereby the very large financial setup and running costs involved in selling locally generated renewable electricity to local customers result in it being impossible for local renewable electricity generators to do so,
        • if made law, would make these financial costs proportionate to the scale of a renewable electricity supplier’s operation and empower councils, together with their communities, to sell locally generated renewable electricity directly to local people, businesses and organisations, and
        • would result in revenues received by councils or community organisations that chose to set up local renewable electricity companies, which could be used to help fund local greenhouse gas emissions reduction measures and to help improve local services and facilities;

(ii) accordingly resolves to support the Local Electricity Bill, supported by a cross-party group of 187 MPs (including the MP for West Dorset, Chris Loder).

Other matters of Report

20/111           

(a) The Clerk reported on the following matters.

(i) Allotments  The new tenant had requested permission to erect a shed.  This was agreed.  There were now nine people on the waiting list for a plot.
(ii) Traffic issues As a result of the discussion at the July meeting about a further reduction of the speed limit on the A352, she had contacted Dorset Council.  An officer had advised that the principle aim of reducing the speed limit to 50 mph had been to address a collision problem.  A 50mph limit was deemed most appropriate, in line with Department for Transport guidance for setting speed limits.  Since the introduction of this limit, the frequency of injury collisions had reduced.  A 40 mph limit would be inappropriate, with a likely increase in conflict, overtaking, and tailgating increasing the likelihood of collision rather than reducing it.  Cllrs noted this helpful, reasoned, response.  The Clerk had also reported overgrown vegetation alongside the A352 at the church, and at the Chalky Road/Coombe Valley Road junction.  These problems had been dealt with.
(iii) Remembrance Sunday The temporary Traffic Regulation Order to close the A352 at the war memorial at the time of the ceremony had been applied for, although how Covid-19 restrictions would impact on the event remained unclear.
(iv) The High Sheriff’s Community Award   The High Sheriff had said that he would be delighted to present both the CERT volunteers and Corner House Stores with his Community Award for their work during the Covid-19 emergency.  A date for the presentation was being discussed.

(b) Councillors

Cllr Griffith reported that further cutting of vegetation was needed at the Coombe Valley Road/ Chalky Road junction.
Cllr Macer-Wright reported on the storm and flooding incident in Broadmayne on 27 August. He had received 18 reports of instances of flooded property, in about 50% of these cases water had entered habitable space.  He was proposing to prepare a report for Dorset Council, setting out what had happened with suggestions for future action, since such intense rainfall episodes were likely to be more frequent in the future because of climate change. Major infrastructure solutions were unlikely to be provided; some actions might be for households e.g. using flood boards and asking residents to make sure that gullies near their own homes were clear of debris.  Community action might include paying for vegetation overhanging or constricting ditches to be cut or removed.

Date of the next meeting

20/112

The date of the next meeting was confirmed as Monday 5 October 2020 at 7.30 pm.  Location to be advised.