Minutes 7th August 2017

Minutes of the Parish Council Meeting Held On Monday 7 August 2017 in the Methodist Church Hall, Broadmayne

Present Cllrs S Diamond, D Eaglestone, C Griffith, P Lamb and S Toogood.

In attendance Dr J Davis (Clerk), District Cllrs N Bundy and A Thacker, County Cllr N Ireland and eight members of the public.

Declarations of Interest
17/100 There were none.

Minutes of meeting held on 3 July 2017
17/101 The minutes of the meeting held on 3 July 2017 were approved and signed as a correct record.

Planning and Tree Matters
17/102 The following matters were noted:

(a) Decisions and correspondence on previous consultations

(i) Land to east of South Drove Farm, South Drove: erection of one dwelling; planning permission refused. (ii) 4 Littlemead: erect new conservatory; application allowed to proceed as ‘permitted development’.
(iii) Broadmayne House Farm, Osmington Drove: replacement garage with roof terrace; planning permission approved subject to four conditions.
(iv) 50 Main Street (the Black Dog): single storey extension of the restaurant; planning permission approved subject to three conditions. WDDC would not provide an extension to the period for comments so this matter was dealt with by the Planning Group; there were no objections from Councillors so the Clerk had submitted a ‘no objection’ comment to the website.
(v) Land adjacent to 4 South View: request for confirmation of compliance with conditions as set out in previous approval. The architect’s letter to WDDC included an application that condition 8 be removed and condition 9 varied. This was intended to deal with the contradiction regarding a turning space previously noted (see minute 17/79 (a) (i)).

(b) Consultations (i) 46 Main Street: alterations to north boundary treatment adjacent to Main Street. The Parish Council considered this application, and the views of the applicant and neighbours, and resolved not to object, although a comment would be submitted requesting that the stability of the wall of the neighbouring property be ensured during and after the works.

(ii) 19 Rectory Road: demolish existing garage and flat roof extension and replace with two storey side extension. Demolish conservatory office and replace with new flat roof extension forming enlarge office. Internal alterations. The Parish Council considered this application, and the views of the applicant and neighbours, and resolved not to object.
(iii) 22 Chalky Road: erection of new detached dwelling (amended plan). The Parish Council considered this revised application, and the views of the applicant and neighbours, and resolved to maintain its objection to the application on the grounds of the height of the proposed development in relationship to neighbouring properties, the impact on amenity of neighbouring property and the resultant density of buildings in the locality.
(iv) 24 Old Brickfields: reduce one ash tree and fell one ash tree. Members of the planning group had no objection to this proposal so the Clerk had submitted a ‘no objection’ comment to the website.

(c) Other planning matters Amendment of the Planning Protocol After discussion it was proposed by Cllr Lamb, seconded by Cllr Griffith, and RESOLVED to adopt the proposed amendment to the protocol to deal with the circumstance of WDDC not granting an extension to the period for comments. The Clerk would issue a revised version of the protocol to councillors.

Public participation session
17/103 Members of the public raised a number of issues including the possible formal recognition of the footpath which runs through the trees adjoining the south-eastern boundary of Chalky Road between South Drove and Martel Close (the Clerk would raise this with DCC); the cutting back of hedges; and the untidy appearance of the village owing to weed growth along the footways of Main Street (a note would be put in ‘Compass’, urging residents to clear weeds outside their own properties).

17/104 County Cllr Ireland reported that there was no news on local government reorganisation, and that to avoid an over-spend DCC was still considering further budget cuts. He further reported that the re-surfacing of the A352 was still on schedule for October. District Cllr Thacker reported that WDDC was looking again at the redevelopment of Dorchester town centre and that consultants had been engaged to discuss the situation with retailers. He further reported that Public Space Protection Orders in respect of feeding seagulls and the consumption of alcohol had been agreed, but that on aggressive begging was being reviewed. District Cllr Bundy reported that a major upgrading of the IT systems supporting planning across the three-council partnership was in hand, and that a review of application of the single person council tax discount was being undertaken.

A customer satisfaction survey was being undertaken by the Dorset Waste Partnership (DWP) and he urged everyone to participate. Cllr Thacker added that DWP had made savings of £1.3m in the last financial year which had been re-distributed to constituent councils. A summary of the preferred options for the provision of 4,500 houses arising from the Local Plan Review was being considered, and the draft document should be available in early 2018.

The public examination by a Planning Inspector was likely to take place in 2019. Cllr Toogood reported that the Playing Fields Association was due to meet shortly and that annual maintenance and repair works had been carried out on the Fitness Trail. Cllr Toogood reported that the DAPTC Central Area Committee had met and heard a presentation from a representative of the newly established joint Fire and Rescue Service for Dorset and Wiltshire. At the same meeting, other parish council representatives had raised the difficulties being encountered with meeting deadlines from WDDC for consultations on planning applications if an extension of time was not permitted.

The Chairman reported that the Village Hall Management Committee was continuing to make plans for celebrations to mark the completion of the extension/improvement works and the 30th anniversary of the hall. These would take place on 30 September and would include a cream tea in the afternoon and music and dancing in the evening.

Financial Matters
17/105 Financial Statement The Clerk presented the August financial statement, and drew the Council’s attention to the receipts and payments since the last meeting. It was proposed by Cllr Eaglestone, seconded by Cllr Toogood, and RESOLVED to approve payments as follows:
Payments to be made
“Clerks and Councils Direct” annual subscription £ 12.00
FreshairFitness (annual maintenance/inspection) £505.80
Ricoh (photocopying ‘click’ charge: April to June) £ 6.90
DAPTC (+ LCR) subscription £420.98

New signage for playing field gate
17/106 Earlier in the year, Wessex Grounds Services had reported difficulties in accessing the playing field because of vehicles being parked in front of the gate on Osmington Drove. This was also a potential problem for any emergency vehicles wishing to access the field. Quotations were being obtained for suitable ‘no parking’ signage (to incorporate some of the existing signage on the gate). The Clerk was authorised to proceed with this work up to a maximum cost of £80.80.

Tree works in children’s play area at playing field
17/107 It had been reported that there was a dead tree in the play area and that another tree was overhanging the new multi-play equipment such that a child could grab hold of the branches. It was agreed that the Clerk should write to the Playing Fields Association and request that these matters be dealt with.

Parish Plan
17/108 Cllr Eaglestone reported that he had been advised by a DCC officer that it would not be possible to accommodate a formal virtual footway between Osmington Drove and the Black Dog but that a ‘carriageway edge line’ would be installed which would visually narrow the carriageway and should therefore encourage slower vehicle speeds. As the Parish Council is minded to purchase a Speed Indicator Device (SID) he had also discussed the possible locations of SIDs within the village, and likely costs. It would be necessary for the Parish Council to fund two new posts (one of the existing poles had been demolished by a vehicle and the second was in a poor condition) at a cost of approximately £500, and the SID itself would cost £2,225.00 plus VAT. Only one SID would be needed since they are regarded as temporary signs and cannot be deployed permanently. The SID would be used alternately at each end of the village. It was agreed that Cllr Eaglestone should continue to pursue this matter.

Parking issues

(i) Correspondence from residents in and around Chalky Road and Cowleaze Road about parking problems was noted, and a member of the public presented further photographic evidence of the issues. After discussion it was agreed that the Parish Council would speak directly to the owners of JDP about the issues arising from large vehicles accessing their yard. It was also agreed that the Parish Council would speak to the Police Community Support Officer about dangerous parking in the locality. The Chairman also pointed out that the redevelopment of the Olds garage site should provide the opportunity for the provision of a footway along the section of Chalky Road adjoining Main Street.
(ii) Bakers Paddock As a result of the site meeting to discuss parking and access for DWP vehicles, a letter had been sent to DWP requesting that a smaller vehicle by used for refuse collection in Bakers Paddock. No reply had been received to date. In addition, DCC officers had identified a ‘pinch point’ and would look at ways of marking the road to discourage but not prohibit parking at that point.

Village Hall project
17/110 The Chairman reported that all of the building works had been completed, only painting and other minor issues were outstanding. He would report in detail on the final financial position at the September meeting

17/111 The following items of correspondence were noted, and any necessary actions agreed:

(i) From DCC: an update on changes to Dorset bus services from 22 July. The Clerk reported that she had raised Cllr Eaglestone’s query (from the July meeting) about any school bus serving Puddletown Middle School and was advised that contracts were still being worked on and that any pupils entitled to school transport would be provided for.
(ii) From local resident: overgrown hedges—Conway Drive/Rectory Road. The Clerk would report this to DCC.
(iii) From DCC: temporary traffic regulation order on A352 (for the duration of the re-surfacing work in the autumn). The Clerk would make enquiries about the route of the no.5 bus route during the works.
(iv) From DCC: Ironman Weymouth road closure information for 17 September 2017. The Clerk would put this on the notice board.
(v) From DCA: invitation to attend the BKV presentation at Cerne Abbas on 19 September. The Clerk would advise the shop owners of this event since the Parish Council had nominated the shop in the Best Village Shop category.

Matters of Report

(a) The Clerk reported as follows:

(i) Allotments The Clerk had obtained some estimates for the cost of a rough cut of the vegetation on the unworked plots. It was agreed to proceed with this work. There was now one person on the waiting list for a plot.
(ii) Overgrown path between Woodlands and Beech Close Enquiries were ongoing.
(iii) Rights of way problems These were reported on-line. She had also written to the local DCC rights of way officer to make enquires about running a voluntary footpath maintenance team.

(b) The Chairman reported that Cllr Lamb had agreed to take the lead on the village emergency plan.
(c) Councillors: Cllr Griffith reported that the travellers were still encamped on the ridgeway at the top of Chalky Road. The Clerk would again report this to the DCC Gypsy and Traveller Liaison Officer. Cllr Eaglestone reported that the History Group would be considering the possibility of a permanent D-Day Trail at its next meeting.

Date of next meeting
17/113 The date of the next meeting was confirmed as Monday 4 September 2017 at the Methodist Church Hall at 7.30 pm.