BROADMAYNE PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD IN ST. MARTIN’S COMMUNITY HALL ON 7 FEBRUARY 2022

 

Present

Cllrs S Diamond, P Lamb, C Lawley, S Toogood and P Whittaker.

In attendance

Dr J Davis (Clerk), Dorset Cllr Tarr and nine members of the public.

Apologies for absence

22/10  

Apologies for absence had been received from Cllrs Ellis and Macer-Wright.

Declarations of Interest and requests for dispensations

22/11  

There were none

Minutes of meeting held on 10 January 2022 

22/12              

The minutes of the meeting held on 10 January 2022 were approved and signed as a correct record.

Planning and Tree Matters

22/13 

The Clerk reported that a consultation on a proposed extension to 11 High Trees had been received after the publication of the agenda.  This would be considered at the March meeting.

Public participation

22/14

A member of the public raised concerns about the speed limit on the A352 in the vicinity of Littlemayne.  He said that although drivers travelling east slowed in the vicinity of the bend before Littlemayne they accelerated again on the approach to the village, rendering the Littlemayne exit dangerous.  He had spoken to both Cllr Tarr and Chris Loder MP about this and was now asking the Parish Council to lobby for the speed limit to be reduced to 40 mph between Sunnymead and the start of the village 30 mph limit.  This would also improve safety for pedestrians accessing the rights of way which run in both directions from the A352 at Sunnymead.
A second member of the public (who had written to the Parish Council on the matter) raised overall concerns about the speed and volume of traffic within the village, saying that it was unsafe for pedestrians and cyclists.  She asked the Parish Council to lobby for the speed limit within the village to be reduced to 20 mph.  She also said that she was pursuing the re-introduction of a Community Speed Watch team for the village, which she was willing to coordinate.  She had contacted the Community Speed Watch Coordinator at Dorset police and was awaiting news of the re-appraisal of possible operational sites.
The Chairman thanked her for this effort and said that the Parish Council could assist with the recruitment of volunteers.  He also said that the reduction of speeds both within and beyond the village had been discussed with Dorset County Council (as it then was) on numerous occasions to no avail.
Cllr Tarr explained that government guidance on speed limits had changed in recent years and that Dorset Council was currently reviewing its policies in this respect.
After discussion, it was agreed that the Parish Council would again approach Dorset Council with a request for a reduction in the speed limit on the A352 from 50 mph to 40 mph from Sunnymead to the village entrance and the introduction of a 20 mph zone within the village.  This seemed appropriate given the changes in government policy and the introduction of a revised Highway Code with a new hierarchy of users.

Reports

22/15

(i) Dorset Cllr Tarr reported that the flood alleviation works on the Dorchester bypass were almost complete.
(ii) The Chairman reported that the Village Hall Management Committee was exploring the possibility of installing solar panels at the hall.

Financial Matters

22/16

(a) The Clerk had prepared the February financial statement, showing the receipts and payments since the last meeting.   It was proposed by Cllr Toogood, seconded by Cllr Lamb, and RESOLVED to approve the following payments:

Payments already made

RJS Cleaning Management Ltd. (bus shelter cleaning)                             £158.40

Information Commissioner Registration fee (paid in December)              £  35.00

Payments to be made

Ricoh UK Ltd. (photocopier click charge)                                                    £    6.25

DAPTC (new Cllr training)                                                                           £   35.00

(b) Second internal audit 2021/22 The Clerk reported that the second internal audit of the year had been completed and that the auditor had found no issues which he wished to bring to the Council’s attention.

(c) It was agreed that Cllr Whittaker would undertake the annual review of financial procedures with the Clerk.

(d) The Parish Council considered a grant application for £1,435 from St. Martin’s Parochial Church Council for annual maintenance work on the graveyard (grass cutting).  After discussion, it was proposed by the Chairman seconded by Cllr Toogood, and RESOLVED to award the PCC this sum under section 214(6) of the Local Government Act 1972.

(e) The Parish Council considered a grant application for £1,500 from the D-Day Fest Organising Committee for the cost of bunting, a brass band and associated costs for an event to be held on 18 June.  After discussion it was proposed by Cllr Lawley, seconded by Cllr Lamb, and RESOLVED to award this sum on a provisional basis, pending a report from the organisers on whether other grant funding had been obtained since this would determine the size of the event.

Correspondence

22/17 

The following items of correspondence were noted

(a) From Dorset Climate Action Network (CAN) on the Local Plan Campaign.  After discussion it was agreed to support the Dorset Local Plan Campaign Alliance which was seeking a re-think of the Local Plan, but not to join the wider Dorset Climate Action Network

(b) From Dorset Council: consultation on the Enhanced Partnership Scheme for buses.  It was agreed that any comments on this should be sent to the Clerk by 17 February so that a response could be prepared.

Queen’s Platinum Jubilee

22/18 

The Chairman reported that together with the Vice Chairman and Clerk, he had given some preliminary consideration to arrangements for Sunday 5 June, the day of the national ‘big lunch’.  It was proposed that a ‘bring your own plate’ lunch/picnic be organised in the village hall, that the Parish Council would fund a cream tea later in the afternoon, and that Jubilee mugs be purchased for presentation to children under 12.  Activities would be organised on the playing field.  It was hoped that this would be a joint event with West Knighton, open to all residents from both villages.

Review of Social Media Policy 

22/19 

The Parish Council considered this policy, agreed that no changes were needed and that the next review should be in three years’ time.

Other matters of report

22/20  

(a) The Clerk reported as follows:

(i) SID update  Following the relocation of the SID pole, it had proved necessary for Dorset Council to move the ‘No Footway’ sign at the eastern end of the village so that functionality and visibility of the SID could be maintained.
(ii) Chalky Road signage  The Clerk had followed-up the report of the missing name plate and the new plate was now in place.
(iii) Allotments Two tenants had sought approval to erect sheds (as required by their tenancy agreements).  The Clerk could see no reason not to grant approval subject to these being no larger than any existing sheds.  This was agreed.
(iv)  Annual Parish Meeting  Following discussion with the Chairman, she had invited a representative of Litter Free Dorset to be the guest speaker at the Annual Parish Meeting in May.  Emma Teasdale, the Litter Free Dorset Project Officer, had accepted the invitation.

(b) Councillors

Cllr Whittaker  reported (i) that he had attended a remote meeting of the West Knighton Village Green Committee and that a fundraising pub quiz was being planned; (ii) that he would circulate an update on the Openreach FTTP situation.
Cllr Lamb reported that he had attended a Carbon Literacy training event.
Cllr Lawley reported that he had again been approached by a resident about trees from the Old Brickfields copse which were overhanging his garden.  The Clerk said that this had been reported to Persimmon Homes which owned the land but she would approach them again and ask them to contact the resident.

Matter received after the publication of the agenda

22/21

The Clerk reported that she had received notification from Dorset Council that draft recommendations resulting from the Community Governance Review were due to be considered by Dorset Council on 15 February.  These included dealing with the anomalies which Broadmayne Parish Council had drawn to their attention. The officer’s recommendations involve moving Littlemayne into Broadmayne and the southern part of Oakwood into West Knighton.  If Dorset Council approved the recommendations then there would be a full public consultation on the proposal.

Date of next meeting

22/22  

The next meeting would take place on Monday 7 March 2022 in St. Martin’s Community Hall.