BROADMAYNE PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD IN ST. MARTIN’S COMMUNITY HALL ON 9 MAY 2022
Cllrs S Diamond, K Ellis, P Lamb, R Macer-Wright, S Toogood and P Whittaker.
Dr J Davis (Clerk) and 11 members of the public.
Election of Chairman and signing of Declaration of Acceptance of Office
It was proposed by Cllr Toogood, seconded by Cllr Macer-Wright and RESOLVED to elect Cllr Diamond as Chairman. The Declaration of Acceptance of Office was signed.
Election of Vice-Chairman and signing of Declaration of Acceptance of Office
It was proposed by the Chairman, seconded by Cllr Ellis and RESOLVED to elect Cllr Toogood as Vice-Chairman. The Declaration of Acceptance of Office was signed.
Apologies for absence
Apologies for absence had been received from Cllr Lawley and Dorset Cllr Tarr.
Declarations of Interest and requests for dispensations
The Clerk re-stated the requests for dispensations in respect of the planning applications for the development of land adjacent to Broadmead (see minute 22/56(a) below). Cllrs Ellis, Lawley, and Toogood, having disclosable pecuniary interests, namely owning property within the parish directly adjoining the relevant land, had made written applications to the Clerk, seeking dispensations, under section 31(4) of the Localism Act 2011, to allow them to speak, but not vote, during the discussions of those planning applications. Cllr Lamb, whose property is close to the site but does not adjoin it, had sought a dispensation to both speak and vote on the planning applications. These dispensations had been granted and applied to any meeting of Broadmayne Parish Council at which those particular planning applications were discussed until April 2024 (see minute 22/2).
Minutes of meeting held on 4 April 2022
The minutes of the meeting held on 4 April 2022 were approved and signed as a correct record.
Appointment of Parish Representatives, Committees and Groups
Appointments were made as follows:
(a) Staffing Committee: The Chairman and Cllrs Ellis and Macer-Wright.
(b) Appeals Committee: Cllrs Toogood, Lawley and Lamb.
(c) Complaints Committee: The Chairman and Cllrs Toogood and Lamb.
(d) Planning Group: The Chairman and Cllrs Ellis, Lamb, and Macer-Wright.
(e) DAPTC Central Area Reps: The Chairman and Cllr Toogood.
(f) Village Hall Liaison: Cllr Lamb.
(g) Playing Fields Association: Cllr Toogood.
(h) Ancient Monuments: Mr Robin Walls.
(i) Rural Transport: Cllr Macer-Wright.
(j) Rights of Way: Dr Janet Davis.
(k) Homewatch Coordinator: Cllr Whittaker.
(l) West Knighton Village Green Committee: Cllr Whittaker.
(m) Allotment Watch: Dr Kevin Denham.
(n) Webmaster: The Chairman.
(o) Environmental Officer: Cllr. Lamb
(p) SID Coordinator: Mr David Eaglestone.
(q) Community Emergency Coordinator: Dr Kevin Denham.
(r) AED (Defibrillator) Coordinator: Mr Phil Marriott.
(s) Flood Warden: Cllr Macer-Wright.
(t) Deputy Flood Warden: Mr Barry Eason.
(u) Community Speedwatch Coordinator: Ms Becky Wallace.
The Chairman thanked the post-holders for all of their work over the previous year and for agreeing to continue in post for a further year.
Planning and Tree Matters
(i) P/OUT/2021/05309—land adjacent to Broadmead: development of up to 80 residential dwellings, together to open space, allotments and enhanced drainage features (outline application to determine access only). Amended plans had been submitted and further observations invited. The Parish Council considered the amended plans and, having listened to the views of residents, resolved to submit a further objection to the proposal, the amended plans having made no material difference to the fundamental concerns expressed in the original objection. The follow-up objection would cover concerns about traffic issues, flooding, the orientation of certain properties, and the loss of agricultural land and the general sustainability of the proposals in the light of changing global circumstances. Efforts would also be made to speak to officers in Dorset Council’s highways department about their assessment of the proposal.
(ii) P/HOU/2022/02657—19 Main Street: erect two-storey rear/side extension. An extension to the consultation period for this application was being sought so that the application could be considered at the June meeting.
(b) Planning matters received after the publication of the agenda
P/HOU/2022/02715—11 High Trees: demolish garage; erect two storey side extension, front porch and two-storey bay window at rear. This was an amended application which the Parish Council had previously considered in March 2022. After discussion, it was again agreed not to object to the proposal subject to there being no concerns expressed by neighbours. The Parish Council would consult them before submitting any response to Dorset Council.
(c) Dorset Council Planning Update for Town and Parish Councils
The Clerk would attend this event in Dorchester on Friday 27th May 2022.
The Clerk read a report from the Community Speedwatch Coordinator. The group had so far carried out four sessions. The sites used were on Chalky Road, Knighton Lane and Main Street. They had met with positive responses and it was clear that their presence was causing drivers to amend their behaviour. They had monitored drivers travelling at speeds of up to 47 mph but were confident that their work would make a difference.
(a) The Clerk had prepared the May financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Lamb, and RESOLVED to approve the following payments:
Payments already made
Communicorp for Jubilee mugs £788.45
Gallagher (insurance premium) £485.78
SLCC membership £134.00
Dorset Council (for Remembrance Sunday signage in 2021) £ 24.00
Payments to be made
Ricoh (photcopier ‘click’ charge) £ 4.07
Dorset Council (for emptying litter bin in play area) £282.88
St. Martin’s PCC (hire of community hall) £ 22.00
Parish Magazine Printing (annual report) £ 93.08
Reimbursement of cost of new radar gun* £189.99
(*The newly re-formed Community Speedwatch team, established with Parish Council support, had requested reimbursement of the cost of the purchase of a new radar gun on the recommendation of the police; this cost would be met from the s.137 budget head.)
The Chairman reported that the Village Hall Management Committee was investigating the installation of solar panels on the roof of the village hall, and asked the Parish Council to consider the possibility of funding this initiative, using the remaining funds in the hall and playing field project account. After discussion it was agreed to support this initiative in principle and to suggest that the possibility of battery storage of the energy generated be investigated.
Community Governance Review
As discussed at the April meeting, efforts were made to consult Broadmayne residents impacted by Dorset Council’s proposals (i.e. the Broadmayne residents of Oakwood) and information about the consultation was put on the website. The Chairman reported that some concerns had been expressed about the possibility of a change in the boundary meaning a change to post codes, but he understood that would not be the case. Some residents of Littlemayne had expressed a desire to remain in West Knighton and it was understood that the owner of the agricultural land which would be involved had also expressed a desire for their land to remain in West Knighton. After discussion it was agreed that Broadmayne Parish Council should support Dorset Council’s proposals for boundary changes because they would provide for more effective administration. However, comments would be submitted setting out the concerns which had been expressed. In the event that Dorset Council resolved not to proceed with the changes set out in the draft proposals, Broadmayne Parish Council would ask that, at the very least, the boundary on the western side of Knighton Lane be amended as it presently divided landholdings.
Coordination of volunteers offering to support Ukrainian refugees
The Chairman reported that Broadmayne resident, Sue Hawkins, was coordinating efforts within the community for anyone offering to host Ukrainian refugees. She was able to provide assistance in registering on the government website and with Help and Kindness, an organisation within Dorset, which was collating relevant information. Volunteers were using Reset, who look into pairing volunteers and refugees, Sue was also linking residents who were able to assist in any way to maximize cooperation and support.
Queen’s Platinum Jubilee: Sunday 5 June
Cllr Toogood reported that the plans for the Big Lunch and associated events, including cream teas, and the distribution of Jubilee mugs to children from Broadmayne and West Knighton, were in hand. Volunteers were needed to help with the cream teas and to provide cakes.
Other matters of report
(a) The Clerk reported as follows:
(i) Annual Parish Meeting Arrangements for this meeting on 16 May in the village hall were complete but the police would be unable to send a representative.
(ii) Phil Marriott had advised that he was trying to arrange a defibrillator training session in the village hall in September but that he was awaiting confirmation of staff availability from the ambulance service.
(iii) Enquiries had been made about the provision of a new litter bin and Dorset Council Waste Services had advised that in the first instance they would need a precise location for the bin so that the site could be risk assessed. She would canvass Councillors about possible sites.
(iv) Allotments The vacant plot had now been taken.
(b) Cllr Whittaker reported that that the FTTP initiative was progressing and that surveys and infrastructure installation were already taking place, although pledges were still being sought.
Matters received after the publication of the agenda
The Clerk reported that she had been notified of a technical consultation on street re-naming in England. The government was considering introducing legislation for voting to be required for proposed changes of street names, and was seeking views on the matter. After discussion it was agreed not to respond to the consultation. The Clerk could provide details of the consultation to any members of the public wishing to comment.
Date of next meeting
The next meeting would take place on Monday 6 June 2022 in the Methodist Church Hall, unless otherwise advised.