BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN BROADMAYNE METHODIST CHURCH HALL ON 5 SEPTEMBER 2022

Present

Cllrs S Diamond, K Ellis, P Lamb, C Lawley, R Macer-Wright, and S Toogood.

In attendance

Dr J Davis (Clerk) and four members of the public.

Apologies for absence
22/102

Apologies for absence had been received from Cllr Whittaker and Dorset Cllr Tarr.
The Chairman reported that Cllr Whittaker had tendered his resignation from the Parish Council with effect from this evening. He thanked Cllr Whittaker for his work on the Council, and in particular for his efforts in respect of the FTTP broadband initiative, which he had agreed to continue to monitor.

Declarations of Interest and requests for dispensations
22/103

Cllr Lamb declared an interest in respect of minute 22/110, being an allotment tenant.

Minutes of meeting held on 1 August 2022
22/104

The minutes of the meeting held on 1 August 2022 were approved and signed as a correct record.

Planning and Tree Matters
22/105

(a) Decisions and correspondence on previous applications The Parish Council noted the following decisions made by Dorset Council.

(i) P/HOU/2022/02657—19 Main Street: erect two storey rear/side extension; planning permission granted subject to three conditions.
(ii) P/HOU/2022/03798—The Old Stables, Osmington Drove: erection of front porch, etc; planning permission granted subject to three conditions.
(iii) P/OUT/2021/05611—19A Knighton Lane: outline planning permission for six dwellings; permission refused.

(b) Broadmead

The Chairman reported that he had received a document from SSL about the need for affordable housing in Dorset in the context of their changed proposals for the development of the land adjacent to Broadmead (see minute 22/90(a), August 2022). He would circulate this to Councillors.

Public participation
22/106

(i) A member of the public asked if the Parish Council could confirm the arrangements for public participation in meetings of the Dorset Council planning committee meetings. The Chairman said that he understood that numbers were limited to three supporters of an application and three objectors. Each speaker was only allowed three minutes to make their case. This was explained on the Dorset Council website.
(ii) A member of the public reported that one of the entrance “gates” on the A352 at the western end of the village had fallen over. The Chairman said that the matter of the future of the “gates” was under consideration (see minute 22/112 below).

Reports
22/107

(a) Cllr Toogood reported on behalf of the Playing Fields Association that good progress was being made with the refurbishment of the children’s play area.
(b) The Clerk read a report from the PCSO. There had been no crimes or other incidents reported in Broadmayne in the period 1 August to 25 August. A number of general alerts had been issued e.g. on scams and the dangers of leaving dogs in cars in hot weather

Financial Matters
22/108

(a) The Clerk had prepared the September financial statement, showing the receipts and payments since the last meeting. It was proposed by Cllr Toogood, seconded by Cllr Macer-Wright, and RESOLVED to approve the following payments:

Payments to be made

Broadmayne Village Hall (hire for meeting 7/7/2022) £ 5.25
J. Davis (salary: July/August/Sept) £1,403.90
HMRC (PAYE income tax on above) £ 313.60
Broadmayne Methodist Church (hire of hall for meetings £ 48.00
water2business (allotment water bill) £ 309.88

(b) First internal audit of the year The Clerk reported that that the internal auditor had carried out the first internal audit of the year and that he had no matters to report.
(c) Notification from the SAAA (Smaller Authorities Audit Appointments) about external audit arrangements for the next five years The Parish Council noted this communication about the external audit arrangements for the next five years and agreed that Broadmayne Parish Council should not opt out of the central procurement scheme.

DAPTC AGM 2022
22/109

The Parish Council gave further consideration to the wording of a possible motion to the DAPTC AGM and, after discussion agreed that the following motion should be submitted:
“BPC urges DAPTC to make representations that Dorset Council should adopt an updated vehicle speed limit policy for roads within towns and villages. Within built up areas, where there are journeys made on foot along a road and there is either no footway or only partial footway provision, the default speed limit for motor vehicles for the entire length of road within the built up area should be 20mph.”

Allotment tree report
22/110

The Parish Council noted a report from AG Tree Services about the condition of the trees at the allotments. This made a number of recommendations, primarily of a minor nature (pruning and “ring banding” of the ivy on trees), as well as a programme of regular inspection. It was proposed by Cllr Toogood, seconded by Cllr Lawley, and RESOLVED to proceed with these works.

Replacement and treatment of seats
22/111

The Clerk reported that she had placed an order for the four new seats with Green Scheme Solutions as instructed. An installation date was awaited. Quotes for the refurbishment of the remaining wooden seats were also still awaited.

Speed control measures
22/112

The Clerk reported that Dorset Council would be carrying out the requested speed surveys in Chalky Road and Knighton Lane in September and that the solar panels for the existing SID poles had been ordered.
She also reported that a contractor approached about painting the entrance ”gates” on the A352 had reported that they were so rotten they were not worth salvaging. He suggested that consideration be given to replacing them and said that he would be willing to take away the old gates and install new ones. After discussion it was agreed that the replacement of the wooden gates with recycled plastic gates should be investigated.

Parish Council meeting dates for 2023
22/113

The Parish Council noted and agreed the dates for Parish Council meetings and the Annual Parish Meeting in 2023.

Other matters of report
22/114

(a) The Clerk reported

(i) That she had applied for a Temporary Traffic Regulation Order to close the A352 for 20 minutes on Remembrance Sunday to enable the Remembrance Sunday ceremony to go ahead.
(ii) That the Parish Council had been notified of the Iron Man event which was due to take place on Sunday 18 September. Although cyclists participating in this event would not be passing through the village, connecting roads would be closed. Details were on the Community website.
(iii) The defibrillator coordinator, Phil Marriott, had arranged a defibrillator training session in the village hall from 2.30 until 4.30pm on Thursday 13 October. This was free and open to all members of the public.

(b) The Chairman reported that he had been invited to the licensing of the new Priest-in-Charge of the Watercombe Benefice, the Rev. David Johnson, at St. Michael’s, Owermoigne on 21 September.

(c) Cllr Macer-Wright reported that progress was being made with the Tadnoll Spring Head project. He had sent the licence to the landowners, was working on the project plan, and hoped to submit the grant application to the Silverlake Conservation and Community Fund shortly.

Date of next meeting
22/115

The next meeting would take place on Monday 3 October 2022 in the Methodist Church Hall, unless otherwise advised.