BROADMAYNE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD IN BROADMAYNE METHODIST HALL
ON 3rd June 2024
Present
Cllrs T Byrne, B Eason, A Evans, K Ellis, D Lewis and R Macer-Wright.
In attendance
Mr T Watton (Clerk) and 8 members of the public.
The Chairman opened the meeting and welcomed those present.
Apologies for absence
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There were none.
To receive any declarations of Interest and requests for dispensations24/74
The Clerk as “Proper Officer” reported that he had received requests from all council members for dispensations under section 31(4) of the Localism Act 2011 in respect of the planning applications for the development of land adjacent to Broadmead. These will be considered at the next Council meeting.
To approve the minutes of the meeting held on 13th May 2024
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The minutes of the meeting held on 13th May 2024 were approved as a correct record and signed at the meeting, subject to a minor addition to minute 24/59 to add “…and Community Speed Watch” after “…local SID Team”.
Parish Council Vacancy
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The Chairman explained that the vacancy had arisen from the resignation from the Council of Mrs Jane Cox. The Clerk explained that advertising the vacancy is a 2 stage process. Firstly Dorset Council are required to notify the public of the vacancy and provide the opportunity for any 10 electors to request a by-election. Those notices were produced and published on 28th May and will run until 17th June. Once that period is completed, if no by-election is called, then the Council can advertise the casual vacancy for a further 14 days (expiring 5th July) and then fill it by co-option at the next scheduled Council meeting (i.e.on Monday 5th August).
Planning and Tree Matters
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(a) Decisions and correspondence/updates on previous applications
(i) P/FUL/2024/00178 6 Main Street Broadmayne DT2 8EB. Replace a detached garage with a new three-bedroom chalet bungalow with 4no off-road parking spaces. As at 3rd June 2024 DC had still not yet determined this application.
(ii) P/HOU/2024/01159 25 Chalky Road. Extension of existing front porch; replacement of existing conservatory; formation of a single-storey side and rear extension to include 2 roof lights. This was approved by DC on 30th May 2024
(iii) P/HOU/2024/01813 9 Knighton Lane Replace existing single storey rear extension with two storey extension. This application was refused by DC on 23rd May 2024
(b) Consultations Received
22 May 2024: P/HOU/2024/02767 9 Spring Gardens Broadmayne DT2 8PP. Replace an existing attached flat roof garage with a two-storey extension. The Council noted that no neighbour comments had been received. After some discussion the Council members agreed that they had no comment to make on this proposal.
(c) Any planning matters received after publication of the agenda.
P/VOC/2024/02853 8B Knighton Lane Broadmayne DT2 8EZ. Erection of detached bungalow (with variation of conditions 2, 3, 4, 6 & 11 of planning permission WD/D/19/001648 to bring in line with completed development).
In view of the short notice to examine the details it was suggested that members access the DC Planning Portal and consider by exchange of emails whether they would wish the Parish Clerk to request a response deadline extension so that the application can be considered at the next meeting, on 1st July.
Public participation
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Broadmead proposed development In response to a question the Chairman confirmed that there have been no changes regarding the planned development at the land adjacent to Broadmead. He emphasised that it has been established that the development will go ahead, with the affordable housing component. It is understood that six out of the seven S106 issues have been agreed. All that remains to be signed is the matter concerning nitrate mitigation. It was noted that the 106 agreements included a new footway along the north side of the proposed development.
Replacement of Washpond Bridges A question was asked about progress on this. A resident who had approached Mr Ackerley (Dorset Council Ranger) reported that he had been told by Mr Ackerley that the funding for the replacement bridges had been secured and had assured him that they will be replaced. However this may not be until the summer.
Highways faults members of the public mentioned two faults in Knighton Lane (i) a blocked drain near the bench, and (ii) a loose utility manhole cover with damaged surrounding tarmac near the bus shelter. These will be reported to Dorset council highways using their public fault reporting portal at https://www.dorsetcouncil.gov.uk/w/report-a-problem-on-the-road-or-pavement
Land adjacent to Knighton Lane opposite Brickfields. In response to remarks made, members of the public were assured that the appropriate Dorset Council Departments (Highways, Planning, and the Tree Officer), as well as the adjacent landowner, have all been made aware of the activity on this site.
Overgrown Rights of way The Council’s attention was drawn to the condition of Footpath S9/1 – S51/15 which runs from behind St Martins Church to West Knighton Church where maize has been planted without a gap left for the path, Bridleway S9/15 from the top of Bramble Drove, and Footpath S9/3 behind Hedgehogs where the field has been ploughed right up to the hedge.
Reports
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Playing fields: Cllr Ellis reported that the BPFA meeting scheduled for 23rd May had taken place. The annual ROSPA safety inspection report has been received. This identified that the slide needs some attention and regular cleaning down due to bird fouling. AG Tree Services will be asked if the overhanging branches can be nipped back. Maintenance works planned for the coming year include a power brush & de-mossing of the green carpet surfaces, which will also be re-sanded. Further green carpeting will also be fitted over the degraded and slippery rubber tiles around the play boat. The floor of the play boat and play train will be repainted with non-slip paint. AG tree services will carrying out the regular tree survey towards the end of June.
Financial Matters
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(a) The Clerk had prepared the June financial statements, and had circulated them to all members ahead of the meeting. This included the bank reconciliation to 1st June 2024, a listing of all receipts and payments for the month of May, and a detailed budget report showing all receipts & payments vs budgets for all budget subheads for the financial year to date. These were received and noted.
It was RESOLVED to approve the following payments:
Payments already made
The Boston Bulb Co Ltd (Supply of Narcissi bulbs) £361.80
Payments to be made
Broadmayne Village Hall (meeting room 26/04/24) £4.50
Wessex Grounds Services (Grounds maint Q1) £1171.09
T Watton (Salary – June 24) £601.00
HMRC Cumbernauld (PAYE – June 24) £150.40
Proposed, D Lewis; Seconded, A Evans RESOLVED.
(b) To further consider the grant application made on behalf of the Broadmayne & West Knighton Events Committee for support for the Village fete on Saturday 22nd June. The Chairman reported that following receipt of further information from the event organisers, and a subsequent meeting with them, it was established that no further grant funding is required to support the cost of the event at this time.
20mph speed limit project
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The Clerk reported that he would now arrange for an order to be placed with Mr Tony Burden Dorset Council Road safety manager, to carry out the necessary three traffic surveys.
Consultations: Consideration of any corporate response to the consultation issued by the Committee on Standards in Public Life (CoSiPL) on standards of behaviour in public bodies, including local (parish and town) councils.
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After some debate the Council decided that it was difficult to make a meaningful corporate contribution to this consultation and therefore that they would not do so on this occasion.
Other matters of report
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(a) The Clerk reported on the following matters:
(i) Allotments; The Clerk is working closely with Cllr Eason. Approaches have been made to five inactive allotment plot holders. Three written responses have so far been received – one of which was to relinquish the plot, whilst the other two have been given a deadline of 1st September to bring the plots back into full cultivation. A fourth plot holder has spent a noticeable amount of time and effort tidying their plot up. The fifth plot holder who has not yet responded is to be approached again with a further letter.
(ii) Rights of Way issues: Chasers have been sent by both the Clerk and Dr Janet Davis (Rights of Way Officer) to Mr Ackerley of Dorset Council to request a progress update on the replacement Bridges at Washponds.
(b) The Council Chair
Prompted by the bulb planting project for the centre of the village, Cllr Macer-Wright wondered what other small and currently untended areas of the village might be suitable for some planting and regular maintenance by local volunteers for the benefit of the village as a whole. He suggested that if requests were to come forward from individuals or groups for such projects which required funds for some planting etc, the Council would give them serious consideration. Cllr Evans suggested that for any such small areas of land which DC currently holds there might be scope to explore with Dorset Council a Community Asset Transfer request.
(c) Reports from Councillors:
Cllr Ellis expressed continued concerns about the parking on residential roads of vehicles offered for sale locally.
Cllr Eason remarked on the grit bin at the junction of Broadmead and Rectory Rd which had been seriously damaged after being hit by a car. This has been reported to DC Highways.
He also remarked on the overgrown hedge / verge on the western side of Chalky Rd opposite the allotments. This is also being reported to DC Highways.
To note any matters received after the publication of the agenda
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There were none.
Next meeting
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The next meeting will take place on Monday 1st July 2024 in the Methodist Church Hall, unless otherwise advised.